Operations Administrator

10 hours ago

London, Ontario, Canada Urban Green Interiors Full time

Operations & Administrative Coordinator (Remote, Part‑Time)

10–15 hours per week Flexible daytime schedule Remote (Ontario)

About Urban Green

Urban Green has been enhancing workspaces across Ontario with live plants for 50 years. We design, install, and maintain interior foliage, living walls, and preserved moss features for commercial clients. As our business grows, we're hiring a part‑time Operations & Administrative Coordinator to support our team remotely.

This role is ideal for someone who is organized, proactive, and enjoys keeping a business running smoothly behind the scenes.

Our Core Values

We're looking for someone who naturally aligns with our values:

  • Personable – friendly, professional communication
  • Caring (Passionate) – takes pride in quality work
  • Focused (Efficient) – organized and detail‑oriented
  • Always Growing (Learning) – open to feedback and improvement

Responsibilities

Administrative & Operations Support

  • Review weekly work checklists
  • Track vehicle service dates and send reminders
  • Send insurance documents to clients
  • Record and monitor staff safety certifications
  • Enter new purchase orders
  • Update weekly scorecard numbers
  • Provide general administrative support to the leadership team

Financial & Bookkeeping Support

(Note: We have a bookkeeper who handles reconciliation)

  • Track expenses and upload receipts
  • Create invoices in QuickBooks
  • Apply payments and maintain accurate records
  • Follow up on overdue payments

Sales & Business Development Support

  • Search for relevant RFQs/RFPs
  • Follow up with leads or delegate to the appropriate team member
  • Assist with proposal formatting and document preparation

Documentation & Compliance

  • Maintain organized digital records
  • Ensure certifications, insurance, and WSIB documents are current

Qualifications

  • Experience in administrative, operations, or office support
  • Strong organizational and time‑management skills
  • Comfortable using QuickBooks (or able to learn quickly)
  • Strong written and verbal communication
  • Tech‑savvy with cloud‑based tools
  • Able to work independently and manage your own schedule
  • Detail‑oriented and proactive

Hours & Compensation

  • 10–15 hours per week
  • Flexible daytime schedule
  • Remote work
  • Competitive hourly rate based on experience

Why Join Us

  • Flexible remote work
  • Supportive, values‑driven team
  • Opportunity to grow the role based on your strengths
  • Meaningful work supporting a long‑standing, mission‑driven business

How to Apply

Please submit your resume and a brief cover letter explaining why this role is a good fit for you.

Job Type: Part-time

Pay: $23.00-$28.00 per hour

Expected hours: 10 – 15 per week

Benefits:

  • Flexible schedule

Work Location: Hybrid remote in London, ON

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