Project Coordinator

Elders Knowledge Circle Society (EKCS)

Project Coordinator – Program Implementation Support Calgary/Hybrid-Remote

About Elders Knowledge Circle Society (EKCS)

The Elders Knowledge Circle Society (EKCS) is an Indigenous-led non-profit dedicated to gathering, protecting, and sharing Indigenous Traditional Knowledge to ensure the survival of language, culture, and heritage for future generations. Guided by Elders/Grandparents and rooted in values of community, respect, sustainability, and spirituality, EKCS creates intentional spaces for intergenerational learning, ceremony, and knowledge transfer. Our vision is to be a trusted steward of Indigenous knowledge, supporting cultural revitalization, reconciliation, and the empowerment of future generations.

Primary Purpose of the Position

EKCS is seeking a Project Coordinator to support the implementation of several funded initiatives. The Coordinator will work closely with the Elders to ensure projects are delivered in a good way, maintaining alignment with Indigenous governance, community priorities, and funder commitments.

This position is remote, with the expectation of attending and supporting in-person gatherings and events as scheduled.

Key Duties and Responsibilities

Program Coordination – 40%

● Support planning, scheduling, and coordination of project activities across multiple EKCS initiatives.

● Liaise with Elders/Grandparents, Knowledge Keepers, and partners to ensure project activities reflect community direction.

● Assist with organizing circles, workshops, and gatherings, including logistics, materials, and hospitality.

● Ensure all program activities align with EKCS values and cultural protocols.

Administration & Reporting – 25%

● Support tracking and documentation of project progress, outcomes, and participation.

● Assist with preparing interim and final funder reports and maintaining accurate project files.

● Support internal administrative systems (record-keeping, scheduling, communications).

● Coordinate invoices, honoraria, and reimbursements in accordance with EKCS policies.

Community & Partner Engagement – 20%

● Maintain positive, respectful communication with community members, Elders/Grandparents, and project partners.

● Support the facilitation of learning circles and community meetings.

● Represent EKCS with professionalism and cultural humility at partner meetings and community events.

Monitoring & Evaluation – 15%

● Assist with collecting and summarizing feedback, attendance, and evaluation data using both Western and Indigenous ways of knowing.

● Contribute to storytelling, photo documentation, and other creative reporting tools that honour community voice.

● Support knowledge-sharing activities, ensuring cultural and data governance practices are upheld.

Core Competencies

● Demonstrated experience in project or event coordination within Indigenous or community contexts.

● Strong organizational skills and attention to detail.

● Experience working with Elders/Grandparents and understanding of cultural protocols.

● Excellent communication, facilitation, and relationship-building abilities.

● Understanding of Indigenous and Western knowledge systems and ability to navigate both respectfully.

● Adaptable, dependable, and able to manage shifting priorities in a fast-paced environment.

● Grounded in approaches of decolonization, reconciliation, anti-racism, and cultural safety.

Process for Applying

Stage 1: Expression of Interest

● Submit a resume outlining your interest, skills, and education.

● Attach a short (3–5 minute) video describing who you are and why you are interested in this position.

Stage 2: Interview Process The interview process will be conducted in circle process with EKCS Elders/Grandparents, where candidates can share their perspectives and demonstrate their ability to work in ethical space guided by cultural protocols.

Submit all questions and expressions of interest to: Monica Chief Moon, Chair Elders Knowledge Circle Society

Job Type: Full-time

Pay: Up to $45,000.00 per year

Work Location: Hybrid remote in Calgary, AB