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Payroll Specialist

2 weeks ago

Waterloo, Ontario, Canada Sun Life Full time $49,000 - $77,000

You are as unique as your background, experience and point of view. Here, you'll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

Reporting to the Senior Payroll Manager, Payroll Operations, the Payroll Specialist will be responsible to process biweekly payroll for 7,000+ US employees. This role is responsible for the accurate and timely processing of payroll, tax and benefit processing while adhering to the local policies, regulations, and compliance requirements within their mandate. The Payroll Specialist will actively participate in the process improvement, month end and year end processes. This position will also be accountable for assisting in all payroll-related audits, and payroll related inquiries.

What will you do?

  • Process end-to-end bi-weekly payroll processing for 7,000+ US employees ensuring that salaries, bonuses, overtime, deductions, and other adjustments are accurately calculated and paid on time

  • Reconcile payroll data against company records to ensure accuracy and completeness

  • Ensure payroll processing adheres to relevant federal, state, and local tax regulations, including tax calculations, benefit deductions, and statutory filings

  • Maintain database of personnel information and accurate payroll records

  • Prepare US year end employee tax slips or forms and submission of government filings within established deadlines

  • Support all internal and external payroll related reporting requests

  • Participate in all internal and external audits

  • Handle payroll inquiries

  • Perform other duties as required in support of Company objectives

What do you need to succeed?

  • Effective organizational, interpersonal, and communication skills

  • Excellent knowledge of US Payroll processes, taxations, experience with Workday, ADP systems

  • Experience in payroll accounting (general ledger entries, reconciliations, etc.)

  • Able to work in a fast-paced, high volume setting in our growing company

Qualifications

  • Bachelor's degree in business, Human Resources or related field

  • Payroll designation or another formal payroll training would be an asset

  • Minimum of 2+ years HR, Payroll or Accounting experience

What's in it for you?

  • The opportunity to move along a variety of career paths with amazing networking potential

  • Flexible Benefits from the day you join to meet the needs of you and your family

  • We're committed to creating an inclusive and respectful environment. Our goal is to make sure all our employees have the chance to live up to their full potential

  • We're honoured to be recognized as a 2025 Best Workplaces in Ontario by Great Place to Work Canada

  • We are thrilled to be recognized by Excellence Canada with their top-level certification, the Canada Order of Excellence for Mental Health at Work,  for prioritizing employee well-being, fostering a positive work culture, and achieving excellence in mental health

*LI-NB1

The Base Pay range is for the primary location for which the job is posted. It may vary depending on the work location of the successful candidate or other factors. In addition to Base Pay, eligible Sun Life employees participate in various incentive plans, payment under which is discretionary and subject to individual and company performance. Certain sales focused roles have sales incentive plans based on individual or group sales results.  

Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our Clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds.

Persons with disabilities who need accommodation in the application process, or those needing job postings in an alternative format, may e-mail a request to

We are proud to be a hybrid organization that offers our employees the choice and flexibility to work from both the office and virtually based on the needs of the business, our Clients and you Several work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

Salary Range:

49,000/ ,000/77 000

Job Category:

Human Resources

Posting End Date:

21/12/2025