Adjoint administratif

The Embassy of Belgium in Ottawa is seeking a full-time "Administrative assistant: press and information
"
to support its public diplomacy and the management of specific bilateral administration. This position plays a key role in shaping our public image, fostering cultural and diplomatic engagement, and promoting Belgium's interests in Canada. You should be perfectly fluent in English and French, while knowledge of Dutch will be considered a plus. Excellent communication skills and networking skills are essential, and you should be able to work both independently and in team.

Position
Administrative assistant: press and information (full-time – 37.5 hours per week)

Location
in-person at the Embassy of Belgium, 360 Albert Street, Ottawa

Conditions
interesting vacation allowances and flexible sick leave policy

Starting
date
February 1, 2026

Deadline to apply
December 23, 2025

Salary
Varies based on experience

Job Description:

-     Develop and implement a strategic communication plan

-     Manage the Embassy's contacts database

-     Manage the Embassy's digital presence (social media, website)

-     Ensure message consistency across all social media channels

-     Draft press releases, and official communications

-     Organize and coordinate public diplomacy events and cultural partnerships

-     Coordinate external sponsorship for events

-     Develop and maintain a network of Canadian media contacts

-     Foster relationships with local academic and cultural institutions

-     Respond to public inquiries and support outreach initiatives from both Belgians as well as Canadians (by phone, by email or in-person)

-     Supervise interns

Profile:

We are looking for a proactive and dynamic administration professional with a background in digital communications. The ideal candidate is a detail oriented, skilled communicator and team player, who thrives in a multicultural and diplomatic environment.

Candidates should:

-     Show strong understanding of international affairs, political sensitivity, and the ability to quickly respond to fast-changing media environments

-     Be comfortable representing the Embassy in public forums and other cooperation/coordination meetings

-     Be familiar with the international media and political landscape of both Belgium and Canada

-     Have experience in international diplomacy or government communications

-     Be autonomous, proactive, highly motivated and demonstrates a sense of initiative

-     Be a good team player and able to coordinate work with other colleagues

-     Have strong writing and editing skills

-     Have experience with social media management, content creation, and digital tools

-     Have a proven ability to manage events and coordinate with external partners

-     Show a high level of discretion, reliability, and intercultural sensitivity

The following additional skills will be considered as
assets
:

-     Experience with working in a multi-disciplinary and multi-cultural environment

-     Knowledge of Dutch

-     Knowledge of Belgium

Required qualifications:

-     Perfect written and spoken knowledge of English and French

-     Relevant professional experience

-     Work eligibility: Canadian citizenship or Canadian Permanent Residence

Applications:

To apply for this position, please send your
resume, cover letter and a list of reference persons

no later than December 23, 2025 to

with
"Application Press and Information - [your name]"

in the subject line. For any questions related to this position, please contact us by email at the same address.