Legal/Law Firm Bookkeeper

4 days ago

Woodbridge, Ontario, Canada Khangura & Bajaj LLP Full time

Khangura & Bajaj LLP (KB-Law) is seeking a detail-oriented and highly organized Bookkeeper to join our growing law firm. The ideal candidate will have experience managing law firm trust and general accounts, ensuring Law Society of Ontario (LSO) compliance, and maintaining accurate financial records related to real estate and mortgage transactions using PC Law and other softwares.

This position is best suited for an individual who thrives in a fast-paced legal environment, understands the importance of accuracy and regulatory compliance, and can manage multiple files and transactions simultaneously.

Key Responsibilities

  • Maintain accurate and up-to-date trust and general ledgers in accordance with Law Society of Ontario By-Law 9.
  • Record and reconcile daily trust transactions related to purchases, sales, mortgage refinances, and private lending files.
  • Process accounts payable and receivable, including payment of invoices, disbursements, and staff reimbursements.
  • Perform bank and trust reconciliations (monthly and ad hoc) and ensure compliance with LSO audit standards.
  • Prepare monthly financial statements, expense reports, and assist in budget tracking for the firm.
  • Liaise with lawyers and law clerks to ensure all funds are properly received, deposited, and disbursed in accordance with closing directions.
  • Use accounting software such as PC Law.
  • Support accountants and external auditors with year-end reviews and trust audits if required.
  • Maintain organized financial documentation for all client matters, including ledgers, receipts, and bank confirmations.
  • Assist in financial due diligence for corporate or real estate closings, as required.
  • Attend in person to financial institutions to conduct payouts or complete banking as necessary.

Qualifications & Experience

  • Minimum 2 years of bookkeeping experience in a law firm or legal accounting environment, preferably in real estate.
  • Strong knowledge of trust accounting and LSO compliance requirements.
  • Proficiency in QuickBooks, PCLaw, Clio, or CosmoLex (experience with multiple systems is an asset).
  • Solid understanding of real estate trust practices, including deposits, mortgage proceeds, and disbursement tracking.
  • Excellent attention to detail, organizational skills, and ability to meet strict deadlines.
  • Ability to manage confidential information with discretion and integrity.
  • Post-secondary education in Accounting, Bookkeeping, or a related field (or equivalent experience).
  • Familiarity with Excel and document management systems is an asset.

Job Type: Full-time

Benefits:

  • On-site parking
  • Paid time off

Work Location: In person

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