Material Coordinator

4 days ago

Brampton ON LS X, Canada Premform Full time

About the Role

The Material Coordinator is responsible for planning, organizing, and controlling the flow of formwork and rental materials for our construction projects. This role ensures the right materials are ordered, delivered, stored, and issued to job sites on time, in the correct quantities, and at the best possible cost. You will work closely with Material/Yard Managers, Site Supervisors, warehouse/yard staff, and suppliers to keep projects moving without delays.

Key Responsibilities

Material Planning & Coordination

  • Coordinate material requirements with Yard Managers and Site Supervisors for multiple active projects.
  • Prepare and maintain material tracking logs for formwork and rental materials (ordered, received, issued, backordered, returns).

Purchasing & Vendor Coordination

  • Create and issue purchase orders to approved vendors in line with company policies.
  • Obtain and compare quotes from suppliers to ensure competitive pricing and availability.
  • Follow up with vendors on order status and delivery dates, and resolve any shortages, delays, or quality issues.

Receiving, Inventory & Storage

  • Coordinate deliveries to the warehouse/yard and job sites; verify quantities and quality upon receipt.
  • Ensure all materials (including rental items) are received and recorded accurately in the system (ERP/Excel).
  • Monitor inventory levels and initiate reorders to avoid stockouts or overstock.

Site & Logistics Coordination

  • Plan and schedule daily/weekly material deliveries to job sites based on site priorities.
  • Coordinate with the Yard Manager to optimize loads and minimize trips.
  • Ensure proper documentation accompanies all shipments (packing slips, delivery tickets, returns).
  • Arrange for material returns or transfers between projects as required, including tracking rental returns.

Documentation & Reporting

  • Maintain accurate records of purchase orders, delivery slips, invoices, and returns.
  • Reconcile deliveries with purchase orders and report discrepancies.
  • Provide regular material status updates to Yard Managers (open POs, pending deliveries, critical items).
  • Assist Accounting with invoice matching, pricing discrepancies, and credit requests.

Qualifications

  • 2–4 years of experience in material coordination, inventory, purchasing, or warehousing.
  • Post-secondary education in Supply Chain, Logistics, Construction Management, or a related field is required.
  • Experience with an ERP system or inventory management software is an asset.

Skills & Competencies

  • Strong organizational and time management skills; able to handle multiple projects and priorities.
  • High attention to detail with strong numeric and data entry accuracy.
  • Proficient in MS Excel, Word, and Outlook; comfortable working with digital logs and systems.
  • Effective communication skills (verbal and written) with internal teams and external suppliers.
  • Ability to work in a fast-paced construction environment and adapt to changing priorities.

Job Type: Full-time

Pay: $50,000.00-$55,000.00 per year

Work Location: In person

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