Warehouse – Document Control

Position Overview

The Warehouse – Document Control role is a key administrative position responsible for ensuring all material‑related documentation is accurate, complete, and properly maintained to support shop operations, project execution, and field readiness. Reporting to the Shop Superintendent, this role safeguards the integrity of shipping, receiving, and inventory records so that materials can be tracked, verified, and deployed efficiently.

The primary focus of this position is document control within the warehouse environment. Responsibilities include managing incoming and outgoing documentation, verifying packing slips and bills of lading, maintaining digital and physical records, tracking deliveries, and ensuring all paperwork aligns with project and industry requirements. This role ensures that every material movement is supported by clear, organized, and compliant documentation.W

hile the position supports warehouse and yard operations, its emphasis is on the administrative side of material flow—coordinating information, maintaining traceability, and ensuring documentation accuracy so production and project teams have reliable data to work from.T

he ideal candidate is highly organized, detail‑driven, and comfortable managing documentation in a fast‑paced industrial environment where accuracy directly impacts scheduling, production, and project delivery.

Responsibilities

Shipping & Receiving Operations

• Receive incoming materials and verify quantities and specifications against purchase orders, packing slips, and shipping documents
• Inspect all incoming shipments for damage, shortages, or discrepancies and report issues promptly
• Prepare outgoing shipments, including packing, labeling, securing materials, and completing required documentation
• Coordinate with couriers, freight providers, and drivers to ensure timely pickups and deliveries

Inventory & Material Control

• Accurately record all material movements using inventory systems, logs, or ERP tools
• Store materials in designated locations to support shop efficiency and material traceability
• Perform cycle counts and support inventory audits as required
• Stage materials for shop production and field mobilizations

Equipment & Facility Support

• Safely operate forklifts, pallet jacks, and material handling equipment
• Maintain clean, organized, and safe shipping and receiving areas
• Follow all company safety procedures and material handling requirements

Coordination & Communication

• Work closely with Shop, Planning, Project Coordinators, and AP to ensure material availability aligns with project schedules
• Communicate material status, delays, or issues that may impact production or field work
• Support continuous improvement of shipping, receiving, and inventory processes

Qualifications & Competencies

Education

• High School Diploma or equivalent
• Certificate or Diploma in; Warehouse & Distribution Management, or Supply Chain Management (considered an asset).

Experience

• 1+ year experience in shipping/receiving, warehouse, logistics, or industrial material handling preferred
• Experience in construction, fabrication, industrial services, or manufacturing environments is an asset
• Forklift certification preferred (or willingness to obtain)

Physical Requirements

• Ability to lift up to 50 lbs
• Ability to stand, walk, bend, and perform repetitive tasks throughout the workday
• Comfortable working in an active shop and warehouse environment

Knowledge & Competencies

• Strong understanding of shipping and receiving processes in an industrial environment
• High attention to detail with a focus on accuracy and accountability
• Ability to read and interpret purchase orders, packing slips, and shipping documents
• Basic proficiency with inventory systems, ERP platforms, or manual logs
• Strong organizational and time management skills
• Clear and professional communication skills
• Team-oriented mindset with a willingness to support shop and project teams
• Commitment to safety and procedural compliance

What we offer

• Salary Range: $25.00 – $35.00 per hour, commensurate with experience
• RRSP contributions following successful completion of probationary period
• Comprehensive employee group benefit package
• Two weeks annual vacation
• On-site parking
• Opportunities for growth and development
• A collaborative and supportive work environment

Working Conditions

• Monday to Friday, 40 hours per week (in office).
• Occasional overtime may be required based on organizational needs.
• Requires regular interaction with vendors, and staff.

Job Types: Full-time, Permanent

Pay: $25.00-$35.00 per hour

Expected hours: No less than 40 per week

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Experience:

• Warehouse: 1 year (preferred)

Licence/Certification:

• Forklift Licence (preferred)

Location:

• Prince George, BC V2L 5S8 (preferred)

Work Location: In person