Finance Clerk, Research and Special Purpose Funding

Position Information

Position Title

Finance Clerk, Research and Special Purpose Funding

Department/Unit

Engineering - Dean's Office

Research Project

General

Location

Halifax, Nova Scotia, Canada

Posting Number

GP87-25

Employee Group

Grant-Paid (PSAC local 86001)

Position Type

Term

Duration of Contract (if applicable)

Three Years

Employment Type

Full Time

Full-time Equivalency (FTE)

1.0

Salary

$43,754 - $55,384 per annum

About the Organization

The Faculty of Engineering is a research-intensive faculty, with many research initiatives, programs and projects. In addition, the faculty has some complicated initiatives funded by special purpose funds that require oversight. This role will focus on supporting the post-award processes related to this work.

Job Summary

Reporting to the Manager, Finance, the Finance Clerk, Research and Special Purpose Funding serves as a key point of contact between faculty members, research staff, and Financial Services, helping to resolve discrepancies and ensure compliance with institutional policies and procedures. The role also includes preparing financial summaries and reports to support the Units and other senior leaders in effective financial decision-making.

Key Responsibilities

• Maintain and reconcile financial records by coordinating with Principal Investigators (PIs) or Financial Services to ensure accuracy and compliance with university guidelines.
• Support financial operations and documentation by preparing and processing payroll, account setups, journal entries, and various financial forms.
• Support purchasing and expense activities for research projects, ensuring that materials and services are procured in accordance with policy and charged to the appropriate funding sources.
• Issue invoices, track receivables, and follow up on outstanding accounts. Communicate with PIs or project leads regarding payment status and any related financial obligations.
• Compile financial reports and summaries for project directors, providing clear and timely updates on account balances, commitments, and expenditures to support informed financial decision-making.

Note

Due to operational requirements, the successful applicant is required to work in-person on campus.

Required Qualifications

• Business/Administrative Professional program with a minimum of three years' related experience (or equivalent combination of training and experience).
• Proficiency with Office 365 (including applications such as Word, Excel, PowerPoint, Teams, OneDrive, Outlook, etc.).
• Excellent communication, record keeping, and organizational skills are required, as well as the ability to work in a team environment.
• Ability to work independently in a busy office setting and prioritize the workload.

Assets

• Experience working in a university or research setting
• Data entry accuracy
• Understanding of records retention best practices

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a voluntary RRSP, health and dental plans, a wellness allowance, an employee and family assistance program and a tuition assistance program.

Application Consideration

Non-probationary bargaining unit employees (PSAC Local are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi'kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit

If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here.

Posting Detail Information

Number of Vacancies

1

Open Date

11/21/2025

Close Date

11/30/2025

Open Until Filled

No

Special Instructions to Applicant

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