Specialist, Admissions

This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

Location - This role is hybrid with a mix of remote and in-person at North Campus, Edmonton.

Working at the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

Position Summary

Reporting to the Manager, Applicant Services, the Specialist, Evaluations (SE) works closely with the other SEs to support the interpretation, implementation and evaluation of undergraduate admission applications from international applicants and applications for professional programs. This involves evaluation of complex multi-curricula, multi-faculty, dual credit and international admission files and decision-making on non-standard files.

They are also knowledgeable about institutional accreditation and country-specific curricula and use this information to interpret and evaluate the credentials and education students present both at the high-school and post-secondary level.

SEs support the building and maintenance of positive stakeholder relations with colleges, faculties, departments and external bodies for information sharing and development of best practices.

The Office of the Registrar (RO) plays a key role in every aspect of the student experience, from recruitment to graduation and beyond. The RO also supports the broader campus community, including faculties, departments, and other units.

• Where admission authority is delegated to the Office of the Registrar, the Specialist, Admissions (Evaluations) assesses admissibility, interpreting and applying admission requirements for each program, and communicates admission decisions to applicants.
• Evaluates education taken at post-secondary institutions, determines accreditation of institution and of program offered, and determines if required pre-professional course requirements have been met.
• Evaluates transferability of postsecondary courses (in conjunction with the Specialists Research & Curricula) to determine if admission requirements are met.
• Works with faculties and departments to ensure University admission policy and procedures are efficient, applied consistently, and equitably.
• Responsible for monitoring the progress of assigned admission applications in order to ensure timely decision-making and notification to applicants.
• Responsible for generating and monitoring specific reports to identify and prioritize specific workflows for files they are responsible for.
• Key contact for faculties and provides support for faculty-level admission questions and issues
• Collaborates with the Managers and Specialists, Research and Curricula in the coordination of workflow, processes and onboarding new staff to the team.
• Participates in admissions-related working groups to build effective relationships and support continual process improvement.
• Provides a supportive role to the rest of the team and other units in the Office of the Registrar in building a collaborative and cohesive environment.

• Other duties as assigned.

• A University degree is required.

• A minimum of 2 years' experience in a post-secondary office environment is required, preferably within post-secondary student services/admissions, with experience interpreting and applying policies.
• Proficiency in a second language is an asset.
• Proficiency in technical information systems, such as Campus Solutions is an asset.
• Excellent communication skills, both written and spoken, for successful consultations and negotiations with internal and external stakeholders; high degree of tact and diplomacy
• Experience working in a team environment
• Strong customer service skills
• High attention to detail and analytical skills
• Ability to adapt to continuous procedural change while maintaining consistency in a multi-tasking environment
• Excellent organizational and interpersonal skills; adaptable in a complex, diverse, and fast-paced environment with the flexibility to accommodate varying workday demands
• Ability to problem-solve and handle multiple tasks in a demanding, policy-complex environment

Application Instructions

Click "Apply Now" to submit your cover letter and resume.

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L'Université de l'Alberta s'engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.