Residency Program Officer

Date Posted: 12/08/2025

Req ID: 46322

Faculty/Division: Temerty Faculty of Medicine

Department: Department of Anesthesiology & Pain Medicine

Campus: St. George (Downtown Toronto)

Position Number:

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Department of Anesthesiology & Pain Medicine is a hub of excellence, innovation, and very high in academic productivity. We are the leading department of anesthesia in the country, and amongst the leading departments in the world. We are an assembly of over 640 members; faculty and trainees combined who are dedicated to providing outstanding clinical care for every patient across the city and the province and to constantly improving care through relentless innovation.

As Residency Program Officer, you will work collaboratively with faculty leadership, residents and administrative staff to support the educational mandate in the Department of Anesthesia and Pain Medicine. You will play an integral role in developing a department wide strategy in coordinating curriculum, supporting accreditation processes, and advising staff on program and policy changes. Your proven track record of delivering projects and driving process improvement will be critical to the success of our programs.

Your responsibilities will include:

• Executing program activities, including workshops, while implementing operational policies, procedures, and best practices
• Advising on curriculum change policies and procedures, maintaining curriculum maps, and preparing summary reports on programs and services
• Coordinating rotation and assessment schedules as well as program and course evaluations, including organizing, summarizing, and distributing results
• Analyzing administrative processes, recommending improvements, and maintaining up-to-dateprocedures manuals
• Handling sensitive and confidential information, and providing guidance on petitions and appeals
• Preparing and coordinating the accreditation and audit processes to ensure compliance with institutional and regulatory requirements
• Fostering collaboration and consistency by liaising with colleagues and stakeholders to encourage best practices and effective programming
• Coordinating meeting schedules, agendas, materials, action and follow-up items

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum five (5) years of program support experience in a university or equivalent environment, such as a teaching hospital
• Experience coordinating postgraduate residency training programs and schedules, including applying relevant policies and procedures
• Demonstrated experience developing project plans and executing program activities (e.g., workshops)
• Experience developing and improving procedures and systems, as well as evaluating existing programs to recommend and implement changes
• Demonstrated experience with the preparation and coordination of accreditation and audit processes
• Experience developing processes and precedents for resident petitions and appeals, and recommending alternative courses of action when appropriate
• Experience compiling and analyzing data and generating reports
• Experience coordinating the logistics of meetings, events, and workshops, including minute-taking, agendas, and managing calendars
• Strong written communication skills, including experience drafting correspondence and other communication materials
• Exceptional interpersonal skills with the ability to build and maintain effective relationships with internal and external senior stakeholders
• Strong analytical and organizational abilities, including prioritizing tasks, meeting deadlines, and adapting to changing processes while maintaining attention to detail
• Proven initiative and resourcefulness, with the ability to work independently and collaboratively in high-pressure environments

Assets (Nonessential):

• Experience applying policies and procedures from Postgraduate Medical Education (PGME) and the Royal College of Physicians and Surgeons of Canada (RCPSC)

To be successful in this role you will be:

• Communicator
• Proactive
• Responsible
• Team player

Closing Date: 01/05/2026, 11:59PM ET

Employee Group: USW 

Appointment Type: Budget - Continuing 

Schedule: Full-Time

Pay Scale Group & Hiring Zone:

USW Pay Band 12 -- $81,312. with an annual step progression to a maximum of $103,986. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 

Job Category: Administrative / Managerial

Recruiter: Sana J Mahmood

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.