Graduate Program Assistant

Graduate Program Assistant

Tracking Code: req1876

Faculty/Department: Faculty of Business and Information Technology

Number of Positions: 1

Appointment Type: Full-Time Continuing

Hours of Work: 35 hours per week 

Salary Range: Level 6 Starting Salary, Step 1 $62,905

Posting Date: January 13, 2026

Closing Date: February 3, :00 pm EST)

Job Summary:

Reporting to the Director, Planning and Operations, the Graduate
Program Assistant (GPA) provides a wide range of high-level administrative
support to all graduate and research programs within the Faculty of Business
and Information Technology.

This position advises graduate faculty members and students,
supporting the process from recruitment to admissions and completion of
degree.  The position is responsible for supporting various
committees, the Directors and Associate Deans and liaising with SGPS or other
University units.

It also supports the Faculty's research agenda and research
faculty members.

Responsibilities/accountabilities:

• Acts as primary contact
  for graduate faculty members and graduate students from admission to
  graduation, providing information and support related to program
  requirements, registration, course selection, documentation submission,
  transcript audits, University policies and other
• Provides administrative
  support to the Director of Planning and Operations, the Associate Dean,
  Research and Graduate Studies, the Graduate Program Director(s) and the
  Research Institute Director(s)
• Provides administrative
  support to the Graduate Education, its program reviews and other graduate
  and research committees, including participation and action items related
  to committee meetings
• Liaises with the School
  of Graduate and Post-Doctoral Studies (SGPS), Office of Research Services
  or other University Units to ensure compliance with University-wide
  policies and processes related to graduate programs
• Coordinates and supports
  thesis defenses, capstone project presentations, internships, research
  presentations, etc., working closely with ADs, GPDs, IDs and graduate
  student supervisors
• Assists the Director of
  Planning and Operations and the Associate Dean in the assignment of
  graduate student Teaching Assistantships, and the processing of Graduate
  Research and Research Assistantships
• Supports the planning
  and coordination of graduate and research related events, such as FBIT
  graduate orientation bootcamps, graduate student recruitment events,
  research events
• Assists in the
  development of all graduate, research and other promotional materials such
  as admissions publications, brochures, videos and web pages
• Provides information to
  prospective graduate students about programs, admission requirements,
  application procedures and general aspects of the graduate and research
  programs

Required Skills:

• Well-developed written
  and oral communication skills
• Customer service focused
  with related public relations skills
• Dedicated team player
  with strong interpersonal skills and demonstrated ability to exercise a
  high degree of professionalism, good judgment, and discretion
• Strong organizational
  and time management skills with an ability to prioritize and manage
  simultaneous responsibilities in a fast-paced environment
• Strong attention to
  detail and willingness to take initiative
• Working knowledge and
  technically proficiency the use of Microsoft Office, Adobe applications,
  social media platforms, other web applications, etc.
• Previous experience with
  Banner would be considered an asset
• Willing and able to work
  flexible hours to meet deadlines and to attend evening or weekend events
  and activities

Required Education:

• Completion of
  post-secondary education consisting of two or more academic years or
  equivalent combination of education and experience

* Verification of Academic credentials may be required

Required Experience:

• Over 1 year of
  increasingly related experience in a university environment, with
  consideration given to graduate and research portfolios
• 3+ years of experience
  of related experience in a university setting is strongly preferred
• An equivalent
  combination of education and related experience may be considered
• General understanding of
  graduate and research program topics related to Commerce and Information
  Technology, including business, analytics, artificial intelligence, IT and
  cyber security, and computer science

How to Apply:

Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until February 3, 2026 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.

This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university's policies which may also be found on our website  and which may be amended from time-to-time.

Ontario
Tech University is actively committed to equity, diversity, inclusion, indigenization
and decolonization (EDIID), and welcomes applications from all qualified
candidates, while especially encouraging applications from First Nations,
Metis, Inuit peoples, Indigenous peoples of North America, racialized persons,
persons with disabilities, and those who identify as women and/or
2SLGBTQ+. All qualified candidates are encouraged to apply;
however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in
Canada, will be given priority.

Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university's Accessibility Policy

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

Job Location: Oshawa, Ontario, Canada

Expected Start Date: 2/9/2026