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Scheduler / Manpower Coordinator

3 weeks ago

Grande Prairie AB, Canada WHITEWATER MANAGEMENT - Catalyst Production Systems Ltd. Full time

Whitewater is seeking a highly organized and detail-oriented Manpower Coordinator to oversee the scheduling and coordination of field staff. This role ensures that crews are effectively assigned to current and upcoming projects while supporting smooth logistics and communication across the organization.

Responsibilities:

  • Build, organize, and dispatch crews for ongoing and forecasted projects.
  • Coordinate logistics such as scheduling, journey management, crew transportation, accommodations, flights, and vacation approvals.
  • Communicate with field staff regarding workload, schedules, and project requirements.
  • Maintain spreadsheets to track and report personnel needs.
  • Complete administrative tasks, including credit card reconciliations and client-specific site documentation.
  • Develop and maintain strong relationships with internal teams and external stakeholders.
  • Provide backup support to the Fleet Coordinator when needed.

Qualifications:

  • 2–4 years of experience in scheduling, travel coordination, or senior administrative roles.
  • Strong client-facing and internal communication skills.
  • Ability to handle difficult conversations and resolve conflicts professionally.
  • Advanced proficiency in Microsoft Excel and solid knowledge of Microsoft Office Suite.
  • Excellent organizational skills with strong attention to detail and the ability to multitask.
  • Proven ability to collaborate, share information, and thrive in a team environment.

Requirements

  • Proven working experience in an operational resource management environment
  • Must reside in the Grande Prairie region
  • 12 days on, 6 days off schedule

We thank all candidates for their interest in Whitewater Management.

Job Types: Full-time, Permanent

Pay: From $70,000.00 per year

Benefits:

  • Casual dress
  • Company events
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • On-site parking
  • Vision care
  • Wellness program

Ability to commute/relocate:

  • Grande Prairie, AB: reliably commute or plan to relocate before starting work (required)

Application question(s):

  • Are you available to work a 12/6 rotation?

Experience:

  • Crew scheduling: 2 years (required)
  • MS Excel (advanced competency): 3 years (required)

Work Location: In person