Specification Writer

SPECIFICATION WRITER (RSW) – Defence Sector

INTRODUCTION:

Architecture49 stands at the forefront of Canada's Defence Sector, delivering innovative, mission-critical infrastructure that supports the operational readiness of the Canadian Armed Forces. As a trusted partner in shaping secure, resilient environments, A49 is poised to lead the delivery of major National Defence projects across the country - projects that strengthen Canada's defence capabilities and advance strategic priorities outlined by the Department of National Defence (DND). With a proven track record on complex programmes and a commitment to collaborative delivery models such as Integrated Project Delivery (IPD) and Modified Design Build (MDB), we are seeking experienced professionals who share our vision for excellence in defence infrastructure. Prior experience with Defence Construction Canada (DCC) and DND projects, bilingual proficiency in English and French, and the ability to obtain or hold a Reliability and Secret security clearance are essential assets for candidates ready to contribute to Canada's most significant defence initiatives.

Architecture49 (A49) is a growing firm with a wide range of career opportunities. Our offices, situated from coast to coast across Canada, serve distinct regions each with a local focus and sector specialities. We value work-life balance and support continuous learning to help our employees develop their skills and expertise as they build and evolve their careers with us. We offer a comprehensive and customisable benefits package, as well as a share purchase programme and RRSP matching programme. We also offer flexible schedules and a hybrid work environment; competitive salaries; flexible leave days; telemedicine (24/7 access); and reimbursement of professional dues.

A49 is committed to leveraging technology as a cornerstone of our design processes, methodologies, and procedures and are looking for individuals who share our philosophy of design through technology. While experience with digital design, production and visualisation tools is preferred, if you share our passion for technology in design, A49 is where the next phase of your career should begin. Within our organisational culture, we are prepared to invest and partner in your development through a comprehensive evaluation, training, and mentorship programme that will empower you to utilise your expertise on projects that contribute to the growth and success of our practice, and your career.

JOB DESCRIPTION:

The Specification Writer (RSW) is a recognised professional responsible for preparing, coordinating, and maintaining project specifications that comply with Canadian industry standards and client requirements. This role ensures technical accuracy, consistency, and compliance across all specification documents, supporting design teams and contributing to the successful delivery of projects. Acting as a subject matter expert, the Specification Writer provides guidance on best practices and maintains alignment with CSC (Construction Specifications Canada) and CCDC standards.

POSITION RESPONSIBILITIES:

• Develop and update architectural specifications to meet CSC/CCDC standards and client needs.
• Collaborate with architects, engineers, and project managers to ensure specifications match design requirements.
• Review and maintain master specifications, following Canadian best practices.
• Ensure compliance with the National Building Code of Canada and provincial codes.
• Manage specification schedules for timely tender and construction delivery.
• Prepare clear and accurate specification packages for tendering.
• Address specification queries during bidding and construction.
• Incorporate addenda and changes into specifications quickly and accurately.
• Organise and maintain specification records on SharePoint and project drives.
• Guide and train project teams on specification practices and document control.
• Take part in quality assurance reviews for specification accuracy.
• Support improvements and lessons learned in specification processes.

DESIRED PROFILE:

• Registered Specification Writer (RSW) designation through Construction Specifications Canada (mandatory or in progress).
• Proven experience in specification writing within architecture, engineering, or construction sectors.
• Strong knowledge of Canadian building codes, standards, and industry practices (CSC, CCDC, NMS).
• Excellent technical writing skills with attention to detail and accuracy.
• Proficiency with Microsoft 365, SharePoint, and specification software (e.g., NMS, BSD Speclink).
• Ability to interpret design intent and translate it into clear, compliant specifications.
• Strong organisational skills and ability to manage multiple projects and deadlines.
• Effective communication and collaboration skills for multidisciplinary team environments.
• Familiarity with tendering processes and construction documentation protocols.
• Bilingualism (English and French) considered an asset.
• Ability to obtain Reliability and Secret level security clearance (mandatory).

CONDITIONS AND BENEFITS:

• Full-time position: 37.5 hours/week.
• Competitive salary based on experience.
• Vacation according to experience.
• Comprehensive group insurance plan.
• Share purchase and RRSP matching programs.
• Ongoing training program.
• Flexible hours and summer schedules.

About Us

Why Choose Us?

Architecture49 is a growing firm with promising career opportunities for talented people. Our offices, situated from coast to coast across Canada, house a diverse and accomplished group of architects, interior designers, technologists, landscape architects, and support staff, and we are always looking for new people to enrich our team.

At A49, we foster friendly, open working environments where employees can thrive in a culture that values collaboration. We seek meaningful projects where we can build on our focused expertise and impact the communities in which we work. We strive to build strong relationships with clients and colleagues. We recognize the quality, motivation and commitment of our employees and celebrate their achievements.

Our offices have strong regional legacies, yet we are also a forward-thinking national firm focused on creativity, initiative, quality, sustainability and social responsibility. That sense of social responsibility extends to our employees and our commitment to their well-being and success.

Strategic Partnership

Architecture49 maintains a strategic business relationship with WSP, a global engineering consultancy. This provides enhanced opportunities for exposure to international projects and a wide range of multidisciplinary expertise. Further, WSP provides Architecture49 with a range of shared services, such as comprehensive benefits, training, and corporate programs.

Inclusion and Diversity

At Architecture49, we strive to create inclusive work environments for everyone. We are committed to supporting a workplace where diversity is embraced and our people are respected, valued, accepted, and are encouraged to reach their full potential. Our employee resource groups (ERGs) help us celebrate diversity and build a culture of belonging: Black Professional People Network; CIRCLE (Indigenous); VIBE (2SLGBTQIA+); Women of WSP; and the Developing Professionals Network.

We are committed to providing equal opportunities and achieving a representative work environment that reflects our people, communities and clients. We encourage people from systemically marginalized groups to apply, including Indigenous Persons, Persons identifying with a disability/ies, 2SLGBTQIA+ Persons, Persons identifying as a visible minority, and Women.

At A49, we take accessibility seriously and accommodations are available on request for candidates taking part in all aspects of the selection process. For accommodation queries/requests please contact:

Reconciliation

Architecture49 is committed to Truth and Reconciliation, and to Call to Action #92. We recognize that our practices directly build upon and benefit from the gifts of the earth, and affirm our commitment to continued learning, respect, and ongoing collaboration as we work to engage in decolonization and reconciliation.

Please Note

Health and Safety is a core paramount value of A49. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.

Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).