Careers: Supplemental Programs Coordinator, Himel Branch

The Organization

Bialik Hebrew Day School is the largest Jewish day school in Canada, educating more than 1,600 students from Junior Kindergarten to Grade 8 at our two branches, the Viewmount Branch located in midtown Toronto and the Himel Branch — including two buildings — located on the Vaughan Jewish Community Campus. Since opening its doors in 1961, Bialik has offered high-quality General and Jewish Studies programs with a commitment to academic innovation and excellence. Bialik's non-prescriptive Jewish education comprises Hebrew literacy, Zionism and Jewish values and identity. The school is committed to developing students into critical thinkers and problem solvers with the qualities and skills that will help them become future Canadian and Jewish leaders.

Position Overview

Reporting to the Director of Supplemental Programs, the Supplemental Programs Coordinator will support the planning, administration and daily operations of multiple school-based supplemental programs, including Beit Bialik, After 4, Hot Lunch Food Program, and building rentals. This role ensures smooth program delivery by coordinating staffing, registration, communication, vendor relations and on-site support. The Coordinator will work collaboratively with school staff, vendors and families to maintain high-quality programming.

This is a part-time position from January - June 2026 with the opportunity to extend for the full year. The Supplemental Programs Coordinator will predominantly be located at our Himel Branch in Vaughan, ON.

Key Responsibilities

Beit Bialik and After 4 (Himel) Program Oversight and Administration

• Oversee all aspects of the Beit Bialik program to ensure smooth daily operations.
• Manage staffing schedules and staff communications for Beit Bialik.
• Assist the Beit Bialik Supervisor in overseeing Grade 8 Beit Bialik Assistants, including scheduling and payroll coordination.
• Assist the Director, Supplemental Programs with registration setup and system updates for Beit Bialik and After 4.
• Assist the Director, Supplemental Programs with responding to parent communications, including complaints, inquiries and requests for program changes.
• Liaise with the Beit Bialik Supervisor to ensure all program materials are ordered and available.
• Support the identification and evaluation of new program offerings and the review of existing programs for After 4.
• Responsible for accurate attendance monitoring for each After 4 program.

Food Program (Himel) Vendor and Registration Coordination

• Liaise with food vendors to confirm lunch schedules and program details.
• Manage all registration setup using the Hot Lunches platform.
• Communicate registration timelines, deadlines and reminders to parents.
• Organize the distribution of lunches and ensure timely delivery.
• Create and prepare labels for lunches.

Qualifications and Skills

• Strong organizational and administrative skills.
• Ability to manage multiple programs and priorities simultaneously.
• Customer-service oriented with the ability to handle parent inquiries professionally.
• Ability to work collaboratively with staff, supervisors, and vendors.
• Strong attention to detail and accuracy, especially with registration, payroll, and documentation.
• Excellent written and verbal communication abilities
• Previous experience using registration or program management software is considered an asset.

Qualified candidates should email a resume and cover letter to with "Supplemental Programs Coordinator" in the subject line by January 16, 2026.

We thank all applicants for their interest. We will only contact those candidates who will be interviewed.