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Onsite Project Coordinator

3 weeks ago

Kitchener, Ontario, Canada Prostaff (KW) Solutions Corp. Full time

The Onsite Project Coordinator plays a vital role in supporting the successful delivery of large-scale projects. This position ensures smooth day-to-day coordination of documentation, logistics, and communication between field and office teams. Working closely with the Project Manager and Site Superintendent, the Onsite Project Coordinator helps maintain organization, compliance, and efficiency across the project lifecycle.

Key Responsibilities

Project Support

  • Assist the Project Manager and Site Superintendent in executing project plans, schedules, and milestones.
  • Maintain organized project records including drawings, specifications, permits, and change orders.
  • Track and distribute RFIs, submittals, and site instructions to relevant stakeholders.
  • Coordinate and document site meetings, ensuring minutes and action items are communicated and followed up

Site Operations

  • Support daily logistics, deliveries, and equipment scheduling.
  • Track attendance of contractors and trades, ensuring they receive required site information and documentation.
  • Monitor material inventory and assist with procurement and delivery coordination.
  • Support site access, security protocols, and compliance with company policies.

Safety Compliance

  • Assist in enforcing safety policies and procedures by maintaining records and ensuring documentation is up to date.
  • Support safety efforts by assisting with orientations, toolbox talks, and incident documentation.
  • Participate in site walk-throughs to document and report hazards or non-compliance issues.

Administration and Reporting

  • Act as the administrative point of contact between site teams, head office, and consultants.
  • Compile data and assist in preparing regular project updates for review.
  • Support coordination with inspectors, consultants, and client representatives.
  • Process time sheets, delivery slips, and site logs accurately and on time.
  • Assist in preparing progress reports, cost tracking updates, and close-out documentation.
  • Support payroll, invoicing, and expense reporting for site activities.

#INDPRO

Requirements

  • Diploma/degree in related field.
  • Minimum 3 years of experience in site/project coordination of large scale projects.
  • Strong organizational and communication skills.
  • Proficiency in MS Office; familiarity with project management software (e.g., Procore, MS Project).
  • Ability to read construction drawings and documentation.
  • Knowledge of safety regulations and compliance standards.
  • Detail-oriented, adaptable, and able to manage multiple priorities.

Benefits

  • Dental care
  • Extended health care
  • Vision care
  • Extensive EFAP program
  • Virtual Urgent Care

Accommodations

Prostaff (KW) Soultions Corp. are committed to providing an accessible and supportive recruitment experience for persons with disabilities. If you require accommodations at any stage of the recruitment process, please notify us in advance at prostaff-

AI Usage

As part of our hiring process, we use AI-powered tools to assist in screening resumes. These technologies help us efficiently identify candidates whose qualifications align with the role, ensuring a fair and consistent evaluation process. By clicking "Apply," you acknowledge and consent to the use of AI in our recruitment workflow.