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Fleet Services Analyst

2 weeks ago

Calgary, Alberta, Canada UFA Full time $60,000 - $80,000 per year

Department: Finance

Employment Type: Full-Time

Requisition ID: 1272

Date Posted: October 9, 2025

Closing Date: October 23, 2025 or until filled

Job Summary
Reporting to the
Manager, Insurance & Fleet Services,
the
Fleet Services Analyst
is responsible for coordinating all administrative, support, and financial processes and procedures including project management and analytical support to Insurance & Fleet Services. This role ensures that all business processes are in place, completed with documentation and reporting standards.

Responsibilities

  • Work closely with the Insurance & Fleet Services team regarding project setup in SAP; allocation of budgets; cost centres; creation of purchase orders; goods receipt management, invoice processing and coding; and payment troubleshooting.
  • Close out of capital and operational projects as well as department purchase orders to maintain SAP integrity.
  • Maintain and report on queries regarding payment, accounts, project status and general project budget and cost queries.
  • Manage department's shared email boxes, responding to inquiries or delegating to appropriate team members.
  • Set up new department vendors in SAP.
  • Responsible for the coordination and administration of fleet inventory management, ensuring fleet attributes are current and accurate in all platforms
  • Accountable for maintaining the telematics platform, acting as key contact both internally and externally.
  • General contract and project administration as direct by department team members
  • Review, edit and assist in research for all department policies and procedures, maintaining quality assurance and corporate standards.
  • Maintain current documents on the UFA intranet and Agent platform.
  • Review monthly fleet spend against budget and provide regular reporting
  • Prepare analytics as required on a variety of metrics to assist in identifying trends in fleet spend
  • Recommend process improvements and cost-savings initiatives based on data insights
  • Validating telematic events and reporting into the Incident Management System for management review
  • Manage UFA driver database and abstract requests, ensuring driver files are current and compliant with National Safety Code requirements.

Qualifications

  • Post-secondary education, preferably in general business accounting and/or project management experience or equivalent
  • 1-3 years of related experience, ideally in business operations or fleet coordination
  • Commercial fleet experience, including but not limited to government regulations, fleet management vendors, and telematics platforms, is considered an asset
  • Proficiency in Microsoft Office, including intermediate-level Excel skills
  • Strong analytical and problem-solving skills with attention to detail
  • Excellent written and verbal communication skills
  • Able to work autonomously and be self-directed
IND1

You and UFA. Let's Grow Together.
UFA is one of Canada's largest and most progressive agricultural co-operatives. We're a multi-billion-dollar organization that offers the products, services, and support our 127,000+ members need to build, grow and succeed. While our roots will always be in agriculture, we're proud to support the industries and communities that drive Western Canada's economy. We need your skills, expertise and ideas to help us keep growing.

  • A Business with a Purpose - Join a member-owned co-operative with a mission that matters: improving the well-being of our members, helping them feed the world, and enabling investment in local communities.
  • Recognized and Rewarded for Your Performance - At UFA, success is shared. You'll own your work and be recognized for both individual and organizational results.
  • Work-Life Success - We prioritize safety, respect your time, and offer flexible options and comprehensive benefits to support your life inside and outside of work.
  • We Help Each Other Grow - Our collaborative culture fosters growth through hands-on experience, mentorship, training, educational support, and diverse career paths.

Diversity Equity, and Belonging
At UFA, we care about our employees and what makes them unique. We strive to create an inclusive environment that welcomes employees from diverse backgrounds, where everyone can do their best work. If you require accommodation during the application or selection process, please contact

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We thank all applicants for their interest. Only those selected for an interview will be contacted.