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Clinical Research Project Assistant, Division of Orthopaedic Surgery

3 weeks ago

Toronto ON MG X, Canada The Hospital for Sick Children Full time
About SickKids

Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of Healthier Children. A Better World.

Don't miss out on the opportunity to work alongside the world's best in paediatric healthcare.

Position Description

The Clinical Research Project Assistant will provide comprehensive administrative and operational support to a dynamic orthopaedic research program led by two Principal Investigators at The Hospital for Sick Children. The program includes multiple ongoing and emerging studies in clinical outcomes, quality improvement, and technology-assisted care.

This position is ideal for an individual with prior research experience who is highly organized, detail-oriented, and eager to grow within a clinical research environment. The successful candidate will manage day-to-day research activities, coordinate trainees and study logistics, and assist directly with research ethics, protocol preparation, and grant submissions. Candidates demonstrating strong scientific understanding and initiative will have opportunities for authorship and professional advancement.

Here's What You'll Get To Do:

  • Prepare, coordinate, and submit Research Ethics Board (REB) applications, renewals, and amendments under guidance from the Principal Investigators.
  • Assist in the development of study protocols, grant applications, and progress reports, including document formatting, referencing, and proofreading.
  • Coordinate research meetings: prepare agendas, record minutes, track action items, and maintain timelines for deliverables.
  • Student and trainee coordination: task allocation, training schedules, and performance tracking.
  • Maintain and organize regulatory documentation, SOPs, and shared project folders across multiple concurrent studies.
  • Perform data management tasks in REDCap and Excel, including database setup, data cleaning, and quality control checks.
  • Conduct chart reviews and extract relevant study data under PI supervision.
  • Perform literature searches, reference management (EndNote/Zotero), and assist with figure/table preparation for grants and manuscripts.
  • Provide administrative support for audits, annual reviews, and reporting requirements.
  • Liaise with internal departments, clinical staff, and collaborators to facilitate smooth study operations.

Here's What You'll Need:

  • Bachelor's degree in a health-related, biological, or social science discipline.
  • Previous research experience (clinical, health services, or academic) is required.
  • Demonstrated experience with REB submissions, protocol preparation, or research grant administration.
  • Excellent organizational skills, attention to detail, and ability to manage multiple tasks and deadlines.
  • Strong communication and interpersonal skills for effective collaboration with PIs, students, and clinical teams.
  • Proficiency in Microsoft Office Suite and working knowledge of REDCap or other research databases.
  • Ability to work independently while maintaining close communication with supervising investigators.
  • Demonstrated commitment to equity, diversity, and inclusion in the workplace.

Preferred Assets:

  • Familiarity with pediatric, orthopaedic, or clinical outcomes research.
  • Experience coordinating multi-project research teams or student groups.
  • Understanding of basic research design, data entry, and quality control principles.
  • Comfort with academic writing, referencing software, and basic figure/table formatting.
  • Interest in developing scientific literacy and long-term engagement in clinical research.

Professional Development and Advancement:

  • This position offers a clear pathway for progression based on performance and demonstrated scientific aptitude.
  • Individuals who show initiative and contribute intellectually to study design, analysis, or interpretation will be recognized through co-authorship and potential advancement to higher research positions. Expectations and deliverables for promotion will be defined transparently at hiring.

Employment Type:

Full-time (1.0 FTE) preferred; 0.8 FTE negotiable.

Hybrid work arrangement possible depending on project needs.

Our Commitment to Diversity

SickKids is committed to championing equity, diversity and inclusion in all that we do, fostering an intentionally inclusive and culturally safe environment that reflects the diversity of the patients, families and communities we serve. Learn more about workplace inclusion.

Accessibility & Accommodation

If you require accommodation during the application process, please reach out to our aSKHR team. SickKids can provide access and inclusion supports to eligible candidates to support their full engagement during the interview and selection process as well as to ensure candidates are able to perform their duties once successfully hired. If you are invited for an interview and require accommodation, please let us know at the time of your invitation to interview. Information received related to access, inclusion or accommodation will be addressed confidentially.

How To Apply

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Tip: Combine your cover letter and resume into ONE document of 20 pages or less as you cannot upload multiple documents as part of your application.