Contract Specialist Operations

With almost 150 years of proud horseracing history, Woodbine Entertainment Group is the founding pioneer and largest operator of professional horseracing in Canada.

Building on our rich past, we are surging ahead to the future with an energized, new vision. Today we deliver the most thrilling and highest quality racing, dining and entertainment experiences to our visitors. In doing so, we remain a world-leader in horse-racing — and also among the most exciting and diverse entertainment facilities on the globe.

Job Summary

Ontario Racing Management (ORM) is a wholly owned subsidy of Woodbine Entertainment, Canada's horse racing and entertainment leader. Together with an industry-representative Board of Directors, ORM leads the Ontario horse racing industry towards sustainability. The Contract Specialist plays a vital role in carrying out this strategic imperative. Reporting to the Director, Business Operations, the Contract Specialist is responsible for ensuring obligations under funding and membership agreements are fulfilled on-time, primarily through the collection and review of reporting requirements.

Responsibilities

• Ensures obligations under organizational agreements related to planning and reporting are fulfilled on-time.
• Collect, review, and reconcile reporting data for quality assurance prior to submission.
• Formulate and ask critical analytical questions surrounding report results.
• Collect and assemble key data points based on reporting requirements and additional requests.
• Develop and maintain relationships with representatives of membership to communicate and facilitate reporting requirements.
• Submission of legal obligations under key organizational agreements using the prescribed delivery methods.
• Prepare recommendations for course of actions related to approval requests and variances.
• Record and track changes to horse racing schedule, including financial impacts aligning to industry directive(s).
• Assist with the execution of major events and industry initiatives.
• Maintain an organisation-wide document management system related to contract management.
• Lead administration of centralized office duties as assigned, including calendar management and meeting coordination.
• Support fellow team member including the governance and finance teams as needed.
• Contributes to team effort by accomplishing related results as needed.

Key Success Factors

• University or college degree/diploma in a field related to Business Administration/Management, Business Analysis and/or the equivalent in education and experience.
• Minimum two years experience.
• Knowledge of spreadsheets, databases, MS Office, document management and financial software applications. Confident in ability to learn new software applications.
• An understanding of business operations, financial controls, budgeting, strategic planning and change management.
• Ability to prioritise tasks and meet deadlines.
• Strong written and spoken communication skills.
• Strong analytical and problem-solving skills with proven ability to understand trends and develop recommendations. Willingness to ask questions and seek information.
• Must be a hands-on self starter and team player.
• Willingness to learn about the horse racing and breeding industry, including the revenue streams that support the sustainability of the industry is an asset.
• Live and breathe Ontario Racing's values and beliefs.

Reason for vacancy: replacement

Salary: $60,000 - $70,000

Diversity, Equity, Inclusion and Belonging

Be Yourself.

We believe differences should be valued and celebrated. By building diverse and inclusive teams, we strive to provide a more authentic and empowering work experience that unlocks the potential of our people. Regardless of race, religion, colour, national origin, sex, gender, expression, sexual orientation, age, marital status, veteran status, or disability status, we believe everyone has the right to express their ideas, ambitions, and pursue their goals with confidence and integrity. Diversity breeds innovation. We want people to think differently. Our commitment is to build a culture that welcomes everyone and leverages their unique perspectives to be a great entertainment company that shares the thrill of horseracing experiences with the world.