Controller

REPORTS TO: TRREB ASSOCIATE CHIEF FINANCIAL OFFICER

PRIMARY RESPONSIBILITIES

This position is responsible for the full accounting cycle and the day-to-day financial operations of PropTx Innovations Inc. Responsibilities include maintaining accurate financial records, overseeing accounts payable and receivable, preparing financial statements, managing budgets and cash flow, ensuring internal controls, and supporting the organization's strategic and operational goals through accurate financial reporting and analysis.

The Controller plays a key support role by providing timely and reliable financial information, identifying opportunities to streamline processes, and ensuring an organized and efficient system of accounting financial records. The position is accountable for maintaining compliance with internal controls, mitigating financial risk, and driving continuous improvement in end-to-end accounting practices and processes to enhance the accuracy and integrity of the organization's financial results.

This role will support all financial reporting activities and presentations, ensuring compliance with Canadian Accounting Standards for Private Enterprises (ASPE).

PRINCIPAL DUTIES

1. Manage the full accounting cycle and day-to-day accounting operations, including internal controls, financial transaction processing, and preparation of accurate and timely financial statements with supporting variance analysis, in accordance with GAAP and regulatory requirements.
2. Generate and issue invoices to customers ensuring proper back-up.
3. Apply payments received (cheque, EFT, credit card) to customer accounts, ensuring accuracy and timeliness.
4. Monitor and follow up on outstanding accounts receivable and delinquent accounts.
5. Process cash receipts, prepare bank deposits and reconcile incoming funds.
6. Maintain accurate and up-to-date customer records, including contact information and payment history.
7. Review and process supplier invoices, ensuring correct pricing, documentation, and approvals.
8. Process vendor payments (EFT or cheque) in a timely manner.
9. Maintain positive relationships with all suppliers, resolving discrepancies and responding to inquiries professionally.
10. Reconcile vendor accounts regularly and maintain accurate payment records.
11. Prepare monthly working papers, journal entries, and reconciliations with accuracy and completeness.
12. Prepare monthly, quarterly, and annual financial statements (balance sheet, income statement, cash flow).
13. Prepare year-end schedules and coordinate audit requirements.
14. Ensure the accurate and timely transfer of charges to the accounting system and the balancing of data. Prepare required reconciliation reports.
15. Analyze financial data and prepare variance and trend reports to support management decision-making.
16. Maintain organized and accurate financial records, both electronic and paper-based, in compliance with retention policies.
17. Prepare the annual budget and forecast, and calculate financial metrics as required.
18. Prepare special financial reports and analyses as required.
19. Develop, implement, and maintain effective internal control systems to safeguard assets and ensure compliance.
20. Maintain and update accounting policies and procedures documentation.
21. Lead finance systems initiatives, including serving as the key contact for the Sage Intacct implementation, optimizing system configuration and workflows, integrating Salesforce-to-Intacct processes (e.g., revenue recognition, invoicing, reporting), and ensuring ongoing data integrity and automation improvements.
22. Maintain an organized directory of all vendor and client contracts received by Finance, ensuring that key financial terms are tracked and accurately reflected in accounting records.
23. Develop and present financial KPIs, dashboards, and trend analyses in collaboration with the TRREB Associate CFO and the TRREB Services Channels & Business Intelligence Unit to support management and Board decision-making.
24. Manage capital asset tracking, perform regular asset counts, and ensure proper classification and disposal in accordance with policy.
25. Monitor cash flow, debt levels, investments, and foreign currency positions, ensuring compliance with debt covenants and healthy yields on investments.
26. Serve as the primary liaison with financial institutions, subject to board approval.
27. Ensure compliance with all government and tax reporting requirements, maintaining up-to-date knowledge of legislation, tax rules, and accounting standards.
28. Maintain a thorough and current knowledge of all accounting standards, financial operations, best practices, and procedures.
29. Create and maintain a comprehensive and up-to-date finance procedures manual.
30. Review and approve staff and Director expense reports in the expense reimbursement system.
31. Attend and present at Board of Directors and Finance & Audit Committee meetings as required.
32. Support the Board and the Finance & Audit Committee by preparing schedules, briefing materials, reports, and related documentation as required.
33. Carry out annual and periodic performance appraisals as required.
34. Collaborate effectively with internal departments and external partners.
35. Pursue ongoing professional development through workshops, publications, and professional networks.
36. Cross-train with other Finance staff to ensure a strong understanding of all financial functions, and provide backup support for other roles within the TRREB Finance team as needed.
37. Perform other duties as assigned from time to time.

HEALTH AND SAFETY RESPONSIBILITIES

The incumbent will follow safe work procedures, knowing and complying with all health and safety regulations. Personal protection and safety equipment will be used if/when required. Any injury or illness, unsafe acts or unsafe conditions must be reported immediately to their Supervisor.

REQUIREMENTS

Education:

• Bachelor's degree in accounting or related field.
• An accredited accounting designation (CPA or equivalent).

Experience:  

• 5+ years of progressive accounting experience, with 2+ years at a managerial level.
• Excellent knowledge of data analysis and forecasting methods.
• Strong analytical, problem-solving, and organizational skills.
• Detail-oriented with a high level of accuracy.
• Superior interpersonal skills, with the ability to work independently and collaboratively with strong time management and prioritization skills.
• Excellent verbal and written communication skills.
• Advanced proficiency of computerized accounting systems, Sage Intacct and MS Office Suite.

SPECIAL WORKING CONDITIONS

Occasional overtime may be required for special projects or to meet stringent deadlines throughout the year. A significant amount of overtime may be required at month end, budget and forecast time and at fiscal year-end.

This position will be exposed to highly confidential material and/or information. Every effort must be made to ensure that sensitive information and materials critical in nature are properly stored and secured.

A considerable amount of time will be spent working with computer systems.