Receptionist

Job Title: Receptionist (Admin)

Location: Fort St. James, BC

Number of Positions: 1

Employment Type: Full-Time

Wage: $ $23.79 pending on experience

About Us

Nak'azdli Whut'en is a proud Dakelh First Nation located near Fort St. James, British Columbia. Our community is deeply rooted in Dakelh culture, language, and values, emphasizing a connection to the land and a commitment to the well-being of our people. We are dedicated to creating inclusive and supportive services that reflect our culture and respect the unique perspectives and needs of our members. At Nak'azdli Whut'en, we strive to provide community-focused health and social services that uphold Indigenous values and address the distinct challenges facing our community.

Job Summary

The Administration Office Receptionist shall handle incoming calls and perform general administrative duties and direct visitors or incoming calls to the appropriate office. The Receptionist shall also be responsible for booking the Kwah Hall events, Carrier Ball Field bookings and the Sowchea Beach Camp Lot bookings. Upkeep of all public postings on the Kwah Hall and Administration bulletins boards.

Key Responsibilities

Reception:

• Greeting visitors to the administration Office, answer phone calls, take messages and provide office support for other departments.
• Determine visitors' needs and direct them to the appropriate staff member.
• Provide general clerical support for the administration office.
• Answer incoming telephone calls courteously and promptly.
• Screen and forward calls to the appropriate staff members or take messages in their absence.
• Update and distribute the Band telephone directory as changes occur.
• Arrange to send and receive Courier (Purolator/DHL) deliveries.
• Type, photocopy and compile letters, memos, notices, or other documents and reports as requested by the supervisor.
• Keep front area of office neat and remove excess debris from desks.
• Monitor telephone answering and mailbox service to ensure that it is kept up to date functioning properly.
• Monitor general mailbox and record messages for distribution to appropriate staff members.
• Answer routine enquiries from visitors and direct them to the proper staff member as appropriate or take accurate messages in the staff person's absence.
• Keep accurate records of where people are away at meetings and when they will return.
• Operate office machines and equipment.
• Ensure that all windows and doors are locked and secured at the end of each workday.
• Ensure that all heaters and coffee makers are turned off at the end of the day.
• Other duties as may be assigned by the supervisor.

Qualifications & Skills

• High School Diploma or GED (preferred, not always required
• Effective working skills of MS Word, Excel and e-mail.
• Knowledge of standard office procedures and practices.
• Clear written and verbal communications.
• Good time management skills and attention to detail.
• Able to deal with people sensitively and politely.
• Strong work ethic and positive team attitude.
• High degree of professionalism, honesty and confidentiality.
• Valid BC Class 5 Driver's License.

Working Conditions

• Meeting people, making phone calls, and sending emails.
• Extensive computer usage and sitting for extended periods of time.
• Manual dexterity is required to use desktop computers and peripherals.

Hours of Work

Hours of work are normally from Monday to Friday for 7 hours per day from 8:00 am pm to 4:00 pm shifts, with 1-hour unpaid lunch break, for up to 35 hours per week. The hours of work may vary based on the need and as needed at the discretion of the Nak'azdli Whut'en Health Manager.

Indigenous Commitment Statement

"Nak'azdli Whut'en is committed to fostering a culturally safe and inclusive work environment that reflects the values, traditions, and aspirations of Indigenous peoples. We actively encourage and prioritize applicants from First Nations, Metis, and Inuit communities.to apply. We recognize the importance of cultural knowledge and experience, and we honor and respect Indigenous ways of knowing and being."

Application Instructions

Nak'azdli Whut'en offers the opportunity to lead with purpose and create meaningful change for our community. As Receptionist you will have the chance to shape the future, empower a talented team, and build a legacy that reflects our values and aspirations. If this aligns with your career goals, we encourage you to apply directly through our job posting. You can also send us an email with your resume, cover letter and three references