Event Coordinator

24 hours ago

Kelowna, British Columbia, Canada Rotary Centre for the Arts Full time

The Rotary Centre for the Arts is seeking a creative, organized, and community-minded Event Planner to support the return of the 
Ecotone Festival,
taking place June 19–20, 2026. This part-time contract role is ideal for someone passionate about the arts, sustainability, event production, and working with diverse creative communities. Estimated planning and execution time – total hours over six months.

Ecotone is a multidisciplinary festival celebrating the intersections of art, ecology, experimentation, and community connection. Guided by a Festival Curator and overall guidance from the Centre's Executive Director, this year's event will feature installations, performances, soundscapes, storytelling, hands-on workshops, and zero-waste initiatives.

Learn more about Ecotone Festival here:

ROLE OVERVIEW

The Event Planner will work closely with the Executive Director, Programming team, and Festival Curator to support the coordination and delivery of festival activities, including:

KEY RESPONSIBILITIES

  • Assist with planning, scheduling, and coordination of festival events and installations
  • Support the artist submission process and communications (Feb–April)
  • Liaise with Festival Curator/participating artists on logistics, tech needs, and scheduling
  • Assist in volunteer coordination with the volunteer manager and festival-day staffing schedules
  • Help develop and execute zero-waste and sustainability practices
  • Coordinate timelines with RCA staff
  • Coordinate with marketing and outreach planning
  • Assist with load-in, festival operations, and festival teardown
  • Support post-event reporting and evaluation

WHAT WE'RE LOOKING FOR

  • Experience in event planning, festival coordination, arts administration, or community programming or the right person with the skillset seeking experience.
  • Strong communication and organizational skills
  • Ability to work collaboratively and independently
  • Interest in sustainability, community engagement, or eco-conscious practices
  • Comfort working in a creative, fast-paced environment
  • Availability for flexible part-time work from January–June, with on-site commitment during festival weekend

Start Date:
January 2026

Term:
January–June 2026 (part-time, flexible hours)

Compensation:
Honorarium

TO APPLY

Please email the following to 

  • A short cover letter outlining your interest and relevant experience
  • A resume or portfolio
  • Any links that showcase past event or project experience

Application deadline:

January 12, 2026.

ABOUT THE ROTARY CENTRE FOR THE ARTS

Located in the heart of Kelowna's Cultural District, the RCA is a multidisciplinary arts centre committed to fostering creativity, inclusion, and community connection. We respectfully acknowledge that we are located on the unceded, traditional territory of the Syilx/Okanagan People.

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