HRSV-211 Financial Management Officer

Nature of the Work & Responsibilities

NATURE OF THE WORK:

The job of financial management officer involves more specifically realizing the College's financial activities and assisting the personnel of various departments with financial management.

Under the supervision of the Associate Director of Payroll, the Financial Management Officer – Payroll is responsible for the establishment and maintenance of procedures and schedules of activities in the area of payroll. The incumbent is responsible for overseeing the accurate, timely, and compliant administration of payroll for over 1,500 employees.

RESPONSIBILITIES:

• Manage bi-weekly payroll for 1,500+ employees, including hires, terminations, transfers, and adjustments.
• Act as primary contact for payroll inquiries from employees and departments. Provide clear explanations of payroll calculations and resolve issues promptly.
• Ensure payroll accuracy, deadlines, and compliance with legislation, collective agreements, and internal policies.
• Validate time and attendance (overtime, absences, vacations) and resolve discrepancies.
• Monitor and apply legislative updates affecting payroll operations.
• Prepare and reconcile government remittances, deductions, and employer contributions.
• Prepare and reconcile payroll-related general ledger accounts and manage payroll-related accruals, journal entries, and variance analysis.
• Produce and validate T4s, RL 1s, ROEs, and year end payroll documents.
• Support month end, quarter end, and year end financial processes.
• Complete pension reporting and support audit and compliance activities.
• Maintain high service standards and strong stakeholder relationships.
• Oversee and review payroll staff work to ensure accuracy and compliance.
• Train HR staff on payroll systems and workflows.
• Identify opportunities for process improvement and support system updates, testing, and enhancements. Contribute to special projects and system improvements.
• Collaborate with HR, Finance, and other departments.
• Participate in internal and external audit activities.
• Provide backup support during peak periods or staff absences.
• Perform other duties as required.

Qualifications & Conditions

QUALIFICATIONS:

An undergraduate degree in an appropriate field of specialization, particularly:

• Business administration
• Accounting

CONDITIONS:

• Minimum 5 years of payroll experience, preferably in a unionized environment.
• Knowledge of provincial and federal payroll legislation.
• Experience with payroll system, e.g., Clara RH-Paie, PeopleSoft, Workday, etc.
• Strong analytical, problem-solving, and communication skills.
• Ability to manage multiple priorities in a deadline-driven environment.
• Must possess advanced communications skills, both oral and written in English and intermediate skills in French (testing may be required)
• Advanced Excel skills (testing may be required)
• Experience with reconciliations, audits, or financial reporting is an asset.
• Knowledge of Retraite Québec (CARRA) Pension Plan would be an asset
• Certified Payroll Professional Accreditation would be an asset

Additional Job Application Details

Include a cover letter with your application.

Please note that internal applicants within this category of employment have priority for all positions. We thank all applicants for their interest in Dawson College, but only those selected for an interview will be contacted.

Dawson College adheres to an equal access employment program and, as such, encourages women, Indigenous peoples, visible and ethnic minorities, and persons with disabilities to apply. The College is dedicated to providing reasonable accommodation for applicants with disabilities and encourages candidates to self-identify during the application process.