Warehouse Coordinator

Who are we?

Food is not the solution to food insecurity, but people need support today. Knowing this, we collect and distribute more than three million kilograms of food annually to 138-member food banks, meal programs, and shelters across the province. This equates to over $1 million worth of food each month. We also support our member agencies as they build capacity to serve their communities. While we help Nova Scotians meet a very basic need, we're raising awareness of the root causes of food insecurity - things like systemic racism, low wages, inadequate income support, and unaffordable housing. And we're advocating for sustainable, policy-based solutions that will allow everyone to live a life of dignity and leave no one relying on charitable band-aids to address human rights.

What is a Warehouse Coordinator?

Working as a close-knit team, the Warehouse Coordinators are responsible for the receipt, storage, processing and distribution of all food through the Feed Nova Scotia Warehouse. Safe and efficient food handling are core functions of the Warehouse & Logistics Department and Feed Nova Scotia as a whole. By detailed planning, strict adherence to warehouse and safety processes, and hands on supervision and leadership of volunteers, the Warehouse Coordinators ensure that food flows safely, efficiently and in sufficient quantities through the warehouse to member agencies and community partners.

What does a Warehouse Coordinator do?

Inventory & Order Fulfillment

• Oversee daily, weekly, and monthly movement of inventory across perishable, frozen, and non-perishable categories.
• Manage inventory rotation using best-before or receipt dates.
• Review and complete member agency and community partner orders, ensuring availability and accuracy.
• Flag shortages or overstock to the Warehouse Manager and propose solutions.
• Tracking and reporting on inventory movement, including sorting, repacking, and unsorted volumes.

Volunteer Coordination & Supervision

• Plan, assign, and oversee tasks for regular volunteers and volunteer groups based on skill level and warehouse needs.
• Provide training and ongoing support in areas like sorting, food safety, order building, and safe equipment use.
• Submit volunteer requests through the Warehouse Manager, ensuring the request includes clear justification such as current output rates (e.g., kg/hour) compared to targets.
• Work in partnership with the Warehouse Manager and Volunteer Services to report opportunities, challenges and share feedback on volunteer engagement.
• Foster a respectful, inclusive, and safe environment for all volunteers.

Food Safety & Warehouse & Safety Standards

• Enforce food safety protocols and conduct quality and temperature checks of incoming and outgoing products.
• Monitor and proactively manage pest control issues and sanitation needs.
• Maintain and enforce occupational health and safety practices, ensuring the safe use of equipment and workspaces.
• What about temperature monitoring and recording?

Daily Coordination & Communication

• Contribute to daily and weekly work plans, for warehouse operations.
• Participate in weekly team meetings and provide updates on assigned areas (e.g., non-perishable sorting, volumes, freezer backlog, etc.).
• Communicate regularly with other departments to align on deliveries, agency closures, equipment issues, and event planning.
• Support data entry and maintain accurate warehouse records.

General Duties

• Support colleagues in all areas of the warehouse as needed.
• Provide cross-training and backup support during staff absences.
• Assist with planning and logistics for events.
• Perform other reasonable duties as assigned by the Warehouse Manager.

What are we looking for?

• 3–5 years of experience in warehouse operations, inventory management, or a related field.
• Experience supervising or leading volunteers or groups in a warehouse or logistics setting.
• Ability to lift up to 50 lbs. regularly and work in physically demanding environments.
• Comfortable working in cooler (4°C) and freezer (-18°C) conditions.
• Experience using a manual and electric pallet jack and willingness to learn forklift operation.
• Proficiency with Microsoft Office (especially Excel and Word).
• Experience with inventory software (e.g., Primarius) and volunteer management systems (e.g., VicNet) is an asset.
• Safety-minded, team-oriented, and organized.
• Demonstrated ability to work collaboratively while being responsible for individual work.
• Centers equity, diversity, and inclusion in their work

Compensation
The pay range for this position is $58,881- $69,272 annually, paid out on a biweekly basis. Our total compensation package includes three weeks of paid vacation, 15 days paid PTO, group insurance (after 3 months) and an employer contributed group RRSP (after 6 months).

Working Conditions

• 5hr work week. Mon-Fri.
• Frequent standing, walking, lifting, and pushing/pulling of product or equipment.
• Work takes place in a warehouse environment including non-air-conditioned areas, coolers, and freezers.
• Regular transitions between physical warehouse work and computer-based tasks (approximately 75% physical, 25% administrative).

Application Instructions

If you are looking for an outstanding opportunity to make an impact in your community, please submit a cover letter and resume that clearly indicate how you meet the requirements of this position, in one PDF document to: by 11:59pm on [deadline]. Due to high volume of recruitment, please include Warehouse Coordinator in the subject line to help us act your application more efficiently.

At Feed Nova Scotia, we prioritize cultivating a diverse and inclusive workforce, understanding its critical role in driving innovation and fostering a sense of belonging.

Our commitment extends to creating a work environment that authentically represents the communities we serve.

We welcome applications from all interested individuals, placing a particular emphasis and priority for candidates from historically excluded groups. We actively encourage submissions from those identifying as African Nova Scotian, Mi'kmaq, Black, racialized, Indigenous/First Nation, a person with disability, 2SLGBTQIA+, and newcomers to Canada. We invite you to share this information in your cover letter or resume, and we invite you to express your pronouns.