Human Resources Assistant

2 days ago

Waterloo, Ontario, Canada Grand River Personnel Limited Full time $40,000 - $60,000 per year

Our client in Waterloo is looking for a Human Resources Assistant to join their team in a part-time position

This position would work 20-25 hour per week and be responsible for Health & Safety, Recruitment, training and HR/ Benefits Administration

Come join this Century-old family run company and be the recipient of a competitive hourly rate between $ /hour to start plus a solid benefits plan and vacation entitlement

This role will start out on a part-time basis, 20-25 hours per week, with the potential to become full-time by taking on added HR responsibilities such as payroll processing for Canadian and U.S. operations.

Key Responsibilities:

Health & Safety (Primary Focus)

  • Chair Joint Health & Safety Committee and maintain meeting minutes
  • Lead monthly safety walk-arounds and complete reports
  • Review and update safety procedures and handbooks (Waterloo and Batavia)
  • Manage WSIB reporting and disability claims
  • Maintain Safety Data Sheets, training logs, and employee certifications
  • Coordinate safety training with supervisors

Recruitment & Onboarding

  • Create job postings and screen applicants
  • Coordinate interviews and conduct reference checks
  • Prepare employment contracts and required documentation
  • Conduct orientations and manage onboarding/offboarding
  • Coordinate training with supervisors

Benefits & HR Administration

  • Administer group benefits and Pension Plan (enrollment, changes, terminations)
  • Maintain employee records (manual and digital systems)
  • Administer apprenticeship programs with Ministry of Labour
  • Process personnel documentation for Canadian and US operations
  • Review and update employee handbooks and company policies
  • Assist in managing vacation tracking and prepare HR reports
  • Assist with company social events
  • Occasional travel coordination for managers (as needed)
  • Other HR-related duties as required

Qualifications:

  • Post-secondary education in Human Resource Management
  • 2+ years HR experience in manufacturing environment
  • Working knowledge of Ontario Employment Standards, Human Rights, and Health & Safety legislation
  • Experience with full-cycle recruitment and H&S compliance
  • First aid and Health & Safety certification (or willing to obtain immediately)
  • Strong discretion and confidentiality
  • Proficiency with HRIS systems, Microsoft Office, and Excel (data tracking, reporting)
  • Comfortable working independently with minimal supervision
  • Working towards CHRL or CHRP designation will be considered as ASSET
  • Multi-location operations experience (Canada/US) is an ASSET
  • Apprenticeship program administration experience is an ASSET
  • WSIB claims and disability management experience is an ASSET

If you have the skills and experience listed above and this role interests you, send your resume to:

Grand River Personnel is committed to promoting accessibility for Ontarians with disabilities and complying with the Accessibility for Ontarians with Disabilities Act, and makes accommodations available for applicants with disabilities in its recruitment processes. When an applicant for employment is chosen to participate in an assessment and/or the selection process, reasonable accommodations are available upon request in relation to the materials or processes to be used.

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