Assistant Facilities Manager

13 hours ago

Toronto, Ontario, Canada JLL Full time

What this job involves:
JLL is hiring a dedicated Assistant Facilities Manager for one of it prestigious global clients located in Toronto's Financial District. This role requires full-time, on-site presence five days per week to ensure seamless facility operations and exceptional client service in a fast-paced corporate environment. The successful candidate will work closely with the Regional Facility Manager to maintain the highest standards of facility management while supporting the unique operational needs of a leading financial services organization. We will rely on your exceptional organizational abilities and clear communication skills to foster strong client relationships and ensure leadership remains fully informed of evolving client requirements and strategic needs.

What your day-to-day will look like:

  • Facility Operations & Monitoring - Conduct monthly site audits, maintain security badging systems, manage desk assignments, and provide continuous facility monitoring to ensure KPI/SLA compliance
  • Work Order & Maintenance Coordination - Support work order management for staff and vendors, coordinate maintenance scheduling, and oversee facility operations through direct employees and third-party service providers
  • Client & Vendor Interface - Serve as primary point of contact for clients, vendors, visitors, and guests while delivering exceptional customer service and ensuring minimal disruption to business operations
  • Administrative Support - Provide reception backup, retrieve and distribute mail/packages, order office supplies and PPE, and maintain accurate records for facility operations
  • Event Coordination & Soft Services - Coordinate special events, manage meeting preparations, conference room reservations, food services, vending operations, and badging support
  • Strategic Planning & Reporting - Assist Regional Facility Manager with tactical site planning, contribute to monthly business reviews, and support budget analysis and variance reporting
  • Safety & Compliance Management - Implement hazard control measures, monitor team safety practices, manage site-level invoicing, and provide regional facilities support as needed

Required Qualifications:

  • 4+ years of experience in facilities management, workplace operations, or a related corporate environment
  • Experience coordinating vendors and service providers with a focus on service quality and responsiveness.
  • Strong customer service mindset with the ability to communicate professionally at all levels.
  • Proficiency with Microsoft Office and comfort working in CMMS platforms

Preferred Qualifications:

  • Bachelor's degree or equivalent experience.
  • Experience in a multi-building campus or operationally complex environment.

  • Assistant Facilities Manager

    13 hours ago

    Toronto, Ontario, Canada JLL Full time

    TheAssistant Facilities Managersupports the daily operations and maintenance of commercial real estate properties, ensuring optimal building performance, tenant satisfaction, and cost-effective facility management. This role involves coordinating maintenance activities, managing vendor relationships, supporting compliance initiatives, and assisting with...

  • Assistant Facilities Manager

    13 hours ago

    Toronto, Ontario, Canada JLL Full time $62,400 - $90,400

    JLL empowers you to shape a brighter way.  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where...

  • Assistant Facilities Officer

    13 hours ago

    Toronto, Ontario, Canada Freelancerprox Full time

    We are looking for a reliable and detail-oriented Assistant Facilities Officer to support the day-to-day operations and maintenance of our facilities. This role involves assisting in the coordination of maintenance activities, monitoring building systems, supporting health and safety compliance, and ensuring the workplace remains functional, clean, and...

  • Facilities Maintenance Assistant

    14 hours ago

    Toronto, Ontario, Canada Canada's National Ballet School Full time

    Are you passionate about making a meaningful impact in the community and development of young artists? Canada's National Ballet School (NBS) is excited to invite applications for the full-time, permanent position of a Facilities Maintenance Assistant. This is a fantastic opportunity to become part of a dynamic team that supports the transformative power of...

  • Facilities Maintenance Assistant

    13 hours ago

    Toronto, Ontario, Canada Canada's National Ballet School Full time $35,000 - $42,000

    Are you passionate about making a meaningful impact in the community and development of young artists? Canada's National Ballet School (NBS) is excited to invite applications for the full-time, permanent position of a Facilities Maintenance Assistant. This is a fantastic opportunity to become part of a dynamic team that supports the transformative power of...

  • Facilities Maintenance Assistant

    13 hours ago

    Toronto, Ontario, Canada Canada's National Ballet School Full time

    Are you passionate about making a meaningful impact in the community and development of young artists? Canada's National Ballet School (NBS) is excited to invite applications for the full-time, permanent position of a Facilities Maintenance Assistant. This is a fantastic opportunity to become part of a dynamic team that supports the transformative power of...

  • Coordinator, Facilities Management

    13 hours ago

    Toronto, Ontario, Canada Fitzrovia Full time

    About the Role:Fitzrovia is seeking to hire aCoordinator, Facilities Managementto join our team. This role supports the Facilities and Maintenance functions across Fitzrovia's residential portfolio, working closely with Property Management, Asset Management, Capital Projects, and on-site teams. The Coordinator assists with the planning, coordination, and...

  • Facilities Management

    13 hours ago

    Toronto, Ontario, Canada JLL Full time

    JLL SUMMER INTERNSHIPExperience the perfect blend of professional growth and exciting opportunities with JLL's 2026 Summer Internship ProgramAs a JLL Intern, you will tackle meaningful projects that impact our Commercial Real Estate business by collaborating with industry professionals and providing fresh perspectives to innovative teams. Our structured...

  • Facilities Manager

    14 hours ago

    Toronto, Ontario, Canada CBRE Full time

    Facilities Manager - Temp. (12 months Contract)Job ID256134Posted16-Jan-2026Service lineGWS SegmentRole typeFull-timeAreas of InterestFacilities ManagementLocation(s)Toronto - Ontario - CanadaAbout the Role:As a CBRE Facilities Manager, you will manage a team responsible for providing overseeing building operations and maintenance for a facility, campus, or...

  • Athletic Facility Assistant

    7 days ago

    Toronto, Ontario, Canada University of Toronto Full time

    Date Posted: 12/01/2025Req ID: 46091Faculty/Division: Faculty of Kinesiology & Physl Ed.Department: Faculty of Kinesiology & Physl EdCampus: St. George (Downtown Toronto)Description:Description:Duties and Responsibilities(a) Building Security and SafetyChecks membership cards (including student id cards); approves or denies entry to the facility, providing...