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Alaycare Software Administrator

3 hours ago

Edmonton, Alberta, Canada Harbor of Health Home Care Services Inc. Full time

Administrative Coordinator – Home Care (On-Site, South Edmonton)Overview

We are seeking a highly organized, service-minded, and dependable Administrative Coordinator to join our home care team in South Edmonton. This is an on-site role supporting day-to-day operations, co-administering AlayaCare, and providing broad administrative and HR support across the organization.

Because we are a small, growing company, this role will naturally have a broad scope. While core duties are outlined below, there will be situations where tasks arise outside of the written job description. We are looking for someone who is flexible, willing to pitch in, and who sees serving in a variety of administrative capacities as part of their calling.

This role is ideal for someone who feels a genuine calling to administrative work — someone who takes pride in organizing, supporting others, and helping a mission-driven team function at a high level. The position has strong potential to grow into a full-time role quickly for the right person.

Key Responsibilities

  • Co-administer and maintain AlayaCare including scheduling, data accuracy, and reporting
  • Create and manage job postings across multiple hiring platforms
  • Interview and assist with hiring new employees
  • Support HR management, including onboarding, files, compliance, and communication
  • Handle invoicing, billing support, and payment tracking
  • Develop and improve administrative workflows and procedures
  • Provide administrative support to management and field teams
  • Assist with employee and client onboarding
  • Ensure accuracy and integrity of AlayaCare data and outputs
  • General office administration and oversight
  • Perform additional administrative tasks as needed, understanding that in a small organization responsibilities evolve and may extend beyond this written list

Skills & Qualifications

  • Strong administrative aptitude and love for supporting operations
  • Proficiency with AlayaCare (or ability to learn quickly with prior software experience)
  • Experience in office administration or HR coordination is an asset
  • Detail-oriented with excellent organizational skills
  • Strong written and verbal communication
  • QuickBooks experience is a strong asset
  • Ability to use tools such as Square or similar POS software
  • Comfort working in a flexible environment where priorities can shift

Who We're Looking For

We believe administrative work is a form of service.

We are not looking for someone just seeking a paycheck. We are looking for someone who:

  • feels called to administrative work
  • enjoys supporting others behind the scenes
  • is willing to assist wherever needed in a small-team environment
  • brings heart, organization, and care to everything they do
  • goes the extra mile without being asked
  • believes seniors deserve excellence

If you find purpose in helping a mission-driven team function smoothly, we would love to meet you.

Position Details

  • On-site only – located in South Edmonton
  • Part-time to start
  • Permanent role, with opportunity to grow to full-time

Benefits

  • On-site parking
  • Supportive team environment
  • Growth opportunity

Work Location: On-site – South Edmonton

Job Types: Part-time, Permanent

Pay: From $23.00 per hour

Benefits:

  • On-site parking

Application question(s):

  • Do you have experience using Alayacare, and are you proficient? Please describe your experience clearly.

Work Location: In person