Procurement and Sourcing Specialist

GWLRA is a leader in both the commercial and multi-residential real estate industries. We believe in generating value by creating vibrant, sustainable communities that engage, excite, and inspire. Our people live our values through the work they do and the results they deliver. Our core values are keeping our word, working better together and embracing diversity.

To mitigate risks while supporting the continued growth and operational excellence of our national procurement program under the leadership of the Senior Director, Operational Risk and Security, this role provides dedicated sourcing expertise for the Central Region. The Sourcing Specialist ensures compliance with procurement policies, optimizes supplier relationships, and strengthens alignment between regional operations and national procurement standards. If carried out effectively, this position will deliver improved efficiency, risk mitigation, and cost optimization across a ~16M sq. ft. portfolio. The candidate will report to the Vice President, Property Management for the Central Region.

Responsibilities
Procurement and Sourcing

• Manage evaluation of RFx responses against pre-defined criteria
• Develop procurement strategies and contract documents for unique requirements in collaboration with internal groups
• Negotiate, prepare and manage RFx and contract documentation in conjunction with the regional property management team to find economies of scale, while connecting with procurement leads within other regions for information and best practices
• Support delivery of strategic sourcing processes (RFx)
• Negotiate with suppliers to leverage buying power, optimize pricing, and manage supplier risk exposure
• Assist the property management teams to manage the competitive processes that support supplier selection

Policy and Governance

• Monitor procurement applications and ensure compliance with Procurement Policy and Delegate Authority Policy
• Collaborate with internal groups to ensure fair and transparent procurement processes
• Identify potential risks and recommend improvements to operational practices and standards
• Follow changing legislation and communicate relevant industry changes to stakeholders
• Adhere to compliance and documentation requirements to ensure purchases meet policy standards

Relationship Building

• Advise on development of complex single-source contracts
• Provide recommendations on pricing strategies, contract terms, and conditions
• Work with internal teams to ensure contract compliance
• Strengthen connection between regional operations and national procurement to ensure alignment

Contract Administration

• Monitor Contract Management database to address expiry dates strategically
• Assist with drafting, negotiating, and finalizing contracts
• Analyze organizational spend and vendor data to prepare summary reports
• Oversee Master Services Agreement (MSA) program for compliance and timely execution
• Ensure RFP module within Construction Manager (Yardi) is utilized for all projects

Leadership and Category Management

• Provide day-to-day leadership and direction to operational teams on procurement processes aligned with national standards
• Act as regional super-user for vendor management in Ariba (vendor onboarding, training, compliance)
• Perform category spend analysis to identify opportunities for cost optimization

Qualifications

• 3+ years of experience in procurement/sourcing
• Post-secondary education considered an asset
• Experience with purchasing and tendering policies, procedures, and standards
• Knowledge of risk implications and business processes
• Strong communication, organizational, and relationship-building skills
• Ability to handle sensitive and confidential matters with discretion
• Proficiency with procurement tools such as Ariba and Yardi
• Designations such as SCMP or equivalent considered an asset

The base salary for this position is between $71,900 - $119,800 annually. This represents base salary only and does not represent other variable compensation components of our total compensation ( i.e. annual bonus, commission etc). If you are selected to move forward in our recruitment process, your recruiter will be able to discuss additional details of our total rewards program with you.

What We Offer

• 3 weeks of vacation per year
• 3 paid personal days per year
• Half-day every Friday before a long weekend
• Eligible to participate in our annual performance based bonus program
• A comprehensive health benefits plan that supports you and your family
• Up to $2,000 annual education allowance
• Up to $5,000 annual mental health coverage
• A friendly, welcoming, and supportive culture
• Many social and team events

Our Business
Learn more about our commercial and residential businesses, our values, and careers at GWLRA.

Our Commitment to Diversity
GWL Realty Advisors is an equal opportunity employer. It prohibits discrimination based on age, color, disability, national origin, race, religion, gender, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.

GWL Realty Advisors does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to GWL Realty Advisors, directly or indirectly, will be considered GWL Realty Advisors property. GWL Realty Advisors will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes.