Executive Assistant and Marketing Coordinator

WHEN WAS THE LAST TIME YOU ENDED YOUR WORKDAY WITH A SMILE?

You spend 80% of your life at work, and you should be doing what you love with people you love doing it with, all while making a difference in your community.

How do we ensure that smile?

• We are fun people.
• We are people who take pride in being themselves and are confident in the help we bring to those around us.
• We get genuine joy from making others around us feel heard, helped, and happy.

If you know what we are talking about, then you are in the right place in your job search journey.

It's a great time to join our team and grow with us.

Idealogical has been in business since 1995. We have continuously worked towards giving our employees and clients access to all the tools and benefits of working with a larger firm while maintaining the empathy and nimbleness of a small business. We take pride in what we do, have a few laughs, stay relatively casual, and deliver best-in-class service.

Our company culture is everything to us, so please look at our core values and see if they speak to you before applying for this position.

We are seeking a highly organized and proactive individual to join our team as a Personal and Executive Assistant. In this role, you will provide comprehensive support to our president, ensuring a smooth schedule and maximizing his productivity. The ideal candidate is an efficient multitasker, a problem solver, and possesses excellent communication, interpersonal skills and likes to have fun with a good sense of humor.

Responsibilities

• Act as the primary point of contact for the president, maintaining open lines of communication and managing his schedule effectively.
• Coordinate complex travel arrangements, including flight bookings, hotel reservations, and transportation logistics.
• Prepare and organize meetings, conferences, and events, including agenda development, venue selection, and logistical arrangements.
• Manage email correspondence, screen phone calls, and respond to inquiries on behalf of the executives.
• Draft and edit correspondence, reports, presentations, and other documents as required.
• Conduct research and compile data to support decision-making and strategic initiatives.
• Assist with financial management tasks, such as expense tracking, invoice processing, and budget monitoring.
• Handle confidential information with utmost discretion and maintain a high level of professionalism and integrity.
• Anticipate the needs of the executives and proactively identify opportunities to improve efficiency and effectiveness.
• Collaborate with cross-functional teams to ensure timely completion of projects and deliverables.

Requirements

• Bachelor's degree in business
• Proven experience as an executive assistant, personal assistant, or similar role.
• Exceptional organizational skills and the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently and handle multiple tasks simultaneously.
• Discretion and confidentiality when dealing with sensitive information.
• Flexibility and adaptability in a fast-paced, dynamic environment.

What Can You Expect Of Us
By joining Idealogical, you will work with some of the industry's brightest and most experienced people in an environment where you are challenged to be the best in everything you do. Idealogical is where you can grow and develop your career in a meaningful way.

We have folks that have been with us for 5 years, 10 years, 15 years and 28 years. Our team members rarely leave us.

Our team is everything to us and we take care of our people like we expect you to care for our clients. We foster sustainable growth, good health and overall well-being and strive hard to make you feel heard, helped, and happy.

How we make you feel heard?

• Anonymous feedback system led by the president to make continuous changes and improvements to solidify our already strong company culture.
• Recognition for being a team player reflected in weekly monetary wins in the form of peer praises.
• Recognition for being an exceptional employee with opportunities to win 6 different awards at our annual holiday get together.

How we make you feel helped?

• 1 paid wellness day per month
• Company contributions of 3% of your salary to your personal RRSP/DPSP Plan.
• We invest heavily in helping our people acquire skills dictated by the IT industry and pay for your professional certifications.
• Distinct monthly outings infused with competitive team games, good food and great conversations.
• In-house Chiropractor, massage and osteopath services provided by our trusted health practitioners, who uses cutting-edge tools and techniques to maximize your health.
• In-house Massage facility where you can take a break during the day and relax.
• An organization-wide group of people who looks out for you and goes above and beyond to help each other succeed.

How we make you feel happy?

• Competitive base salary.
• Competitive performance-based bonus plan.
• 3-week vacation to start.
• 6 personal days for those uninvited sicknesses, personal commitments (for example, unscheduled school closures), or just 'I don't feel like working today' days.
• 3 Covid-19 Recovery days to help you reset and recover from the virus.
• Comprehensive health and dental benefits.
• State-of-the-art office space carefully designed to help you transition from the fatigue caused by work-from-home settings (currently under construction).

If you have made it this far on the page, it tells us you are interested in working with us, and we would love to hear from you