Project Manager

One of our clients requires a Project Manager to plan, organize and manage some or all aspects of a project such as project initiation, project planning, project execution and project closure. Projects will vary in complexity, duration, approach and technology.

Role Description

Project Management Services
Our client views Project Management as the comprehensive management and control of all aspects of the project throughout all phases of its life cycle to achieve prescribed objectives defined in terms of Project Manager Responsibilities. Through the application of appropriate management techniques, the Project Manager will lead and manage the efforts of the Project Team to achieve the objectives of the project to meet project requirements. The Project Manager is expected to work competently using several project management methodologies including but not limited to waterfall, agile and hybrid.

Other responsibilities of a Project Manager are but not limited to following

Project Initiation and Planning

General

• Responsible for regular communication with all project stakeholders' groups including the project owner, project teams and resources, consultants, and Manitoba staff.

• Responsible to direct the activities and deliverables of assigned project management resources.

• Review, record and manage contract change management within Manitoba authority and approval framework.

• Actively monitor all risks and opportunities to the project, communicating with project stakeholders including but not limited to project team, owners and Service Providers regularly.

• Will be responsible for coordinating and managing all activities required to be complete the projects.

• Responsible for project entry and data management within Manitoba project management framework and information management systems.

Budgeting and Schedule

• Develop and maintain detailed project schedules ensuring integration of capital and operating streams and providing regular updates to the Manitoba manager identified for their project.

• Operate within the approved project budget in accordance with the Manitoba capital framework. Weekly reporting and tracking is expected using internal Manitoba systems which will include but is not limited to both actual and forecasted monthly project spending.

• Manage implementation for conformity within the approved project requirements, including detailed scheduling and coordination.

Procurement

• The PM will work with consultants and external and internal stakeholders from Manitoba and be responsible for defining the requirements of the project including the detailed design documents and specifications up to a tender ready document package. Support and participate in the tendering process including assisting the selection committee to award the tender to the qualified proponent and issue the contract. Development of project scope, quality, budget, schedule, risk, and adhering to all federal, provincial and municipal acts and regulations, laws and legislation.

• Develop the procurement plan in accordance with Manitoba obligations and policies for the project.

Project Execution, Monitoring and Controlling

General

• Delivery of project plan to ensure alignment of project goals and expectations including management of Service Providers and contractors, manage and control project scope, schedule and budget, quality, risks, communications, stakeholders and change control.

• Manage all changes to scope through project charter and/or Change Order process, review and approve submitted costs and track against both approved budget and schedule. Advise Manitoba Manager when project budget increase or schedule delay is projected to occur. Work within Manitoba systems to seek and obtain approvals.

• Project Manager is required to monitor and navigate project through Manitoba's internal processes such as Architectural Review Board (ARB) approval process.

• Responsible to manage project budget including review and process progress claims, advising on timing of final payment and release of holdback monies. Biweekly/Weekly reporting and tracking is expected using internal Manitoba systems/processes including but not limited to Cash flow reporting of both actual and forecasted monthly project spend.

• Responsible to conduct start up meeting, attend bi-weekly client meetings and other as required. The PM will be require to provide regular communication including reporting on projects status, budget and schedule using Manitoba systems and templates.

• Track and manage overall Project opportunities and risks. Maximizing opportunities and managing issues. Work with Stakeholders to inform the issue and provide recommendations to be communicated Project Manager as necessary.

• Manage quality assurance and control requirements ensuring work conforms to the contract including review of mock-ups and deficiency reviews.

• Responsible to manage and coordinate provision of staff training on new systems.

• Responsible for project entry and data management within Manitoba project management framework and information management systems.

Procurement

• Work with Manitoba to tender, recommend, select and negotiate contracts with vendors.

Project Close Out

• Conduct project closeout review.

• Assemble and review all necessary project close out information including transfer to operations, as-built documents, training manuals etc…

• Lessons learned with all stakeholders and clients.

• Final project close out.

The Resource must have the following minimum qualifications or experience:

• Minimum of ten (10) years of experience managing Information Technology projects

• Valid PMP Certification or Prince2 Practitioner certification.

• Expertise in project lifecycles, and project planning including Resource, cost, and schedule estimation.

• Experience developing business cases

• Experience planning and managing projects in a Public Sector organization

• Experience managing multiple projects concurrently

• Excellent interpersonal and listening skills

• Strong facilitation skills

• Strong critical thinking and problem resolution skills

• Strong communication skills; oral, written and presentation

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