Specialized Equipment and Contract Management Officer

STATUS: Permanent

JOB POSTING NUMBER: 1814

POSTING PERIOD: Indeterminate

SALARY: from $78,159.53 to $97,700.07 / year (2023 salary value - adjustment to come)

WORK MODE: Hybrid

WORK LOCATION: 2785 AV FRANCIS-HUGHES Laval H7L 3J6

DEPARTMENT: FIRE SAFETY

The challenges that await you

Reporting to the Division Head of Technical Support and Infrastructure, you are responsible for managing specialized equipment and contracts to optimize acquisition processes, contract management, and inventory.

You coordinate all public tender files, invitation tenders, and negotiated contracts, and supervise a dedicated team in the preparation and follow-up of files, drafting technical specifications for contracts, estimating contract costs, and inspecting for technical compliance. You develop and recommend processes, methods, and procedures to improve performance and the development of activities related to this section with a customer service perspective.

Working closely with operational staff as well as with your colleagues in technical support, you provide your expertise and support by being attentive to business needs. You are tasked with supporting the department's operations by developing and proposing appropriate contracts, coordinating activities with the Procurement Department and vehicle management, and following up on files to obtain services and equipment in a timely manner.

You submit analyses of various identified issues and challenges, make recommendations to address them, and continuously improve service delivery to citizens. You ensure the implementation of tracking tools for all stages of processing tenders and monitoring ongoing and upcoming contracts. You submit detailed reports and may be called upon to make presentations regarding your team's activities. You may be involved at various stages of planning, organizing, monitoring, and evaluating results.

Results-oriented, you guide, direct, and supervise team members in the execution of their respective mandates, determine the general order of priorities, define objectives, and communicate your expectations. You evaluate performance, recognize achievements, and promote staff development by recommending their training.

You assess the depreciation and lifespan of vehicles and equipment, plan needs, recommend priorities and acquisitions. You draft technical specifications for tenders.

The ideal profile for us

• Hold a bachelor's degree in administration or any other relevant field;
• Minimum of 5 years of prior experience in procurement, ideally in the public or parapublic sector;
• Knowledge of the fire sector (asset);
• Proficiency in written and spoken French;
• Excellent knowledge of the Office suite;
• In addition to demonstrating unwavering integrity, the incumbent must show the ability to make relevant decisions that demonstrate good judgment and possess the following skills: results orientation, change management, mobilization skills, customer orientation, creativity and innovation, rigor, and a partnership approach.

Skills and abilities

Demonstrating proven leadership, you will embody the management model advocated by the City of Laval:

Humanize: You will show a genuine interest in the well-being of others and the work environment. You will share the vision by conveying it in a way that gives meaning to the work and ensures a common understanding of the preferred direction.

Energize: You will promote skill development, inspire others, and encourage them to engage in their work and perform. You will gather, share, and disseminate the required information to foster communication within the organization.

Inspire: You will be able to exert strategic influence and promote your ideas in alignment with those of the organization while having an informed awareness of the internal and external environment. You will be able to develop formal and informal networks to facilitate exchanges leading to beneficial outcomes for all parties involved.

Transform: You will know how to generate creative ideas to provoke citizen-centered transformation. You are able to perceive the urgency and importance of situations and must ensure to communicate and manage them according to organizational issues.

Navigate: Recognized for your courage to act, you will be determined to carry out the interventions you believe are necessary to create maximum value for citizens. Focused on results, you will concentrate your efforts to achieve or exceed expected outcomes and adopt strategies that contribute to improving the results obtained.

The benefits of being part of our team

Choosing the City of Laval means joining the third-largest city in Quebec, in an environment where your leadership and influence can truly make a difference. It also offers the opportunity to grow within a human, committed, and passionate team for public service.

For this position, we offer competitive working conditions and benefits:

• 4 weeks of annual vacation;
• 5 personal days annually;
• 16.5 public holidays per year including several days off during the holiday season;
• Comprehensive group insurance package;
• Defined benefit pension plan;
• Hybrid work mode;
• Work location easily accessible with free parking;
• Employee Assistance Program (EAP);
• Priority access to a CPE daycare.

Only those who meet the requirements will be contacted.

The City of Laval is committed to promoting an inclusive and equitable work environment as part of its employment equity program. It recognizes and values diversity in all its forms and invites women, visible and ethnic minorities, Indigenous peoples, and persons with disabilities to apply.

If you require special accommodations to participate in the selection process, please let us know as soon as you are invited.