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RQ00504 - Project Control Officer - Senior

3 hours ago

Toronto, Ontario, Canada Maarut Inc Full time

Must haves:

  • College diploma or university degree in a related field.
  • 3 – 5 years of experience in providing project coordination services and managing small projects in an IT Organization.
  • Demonstrated knowledge of project cost accounting principles and practices and managing project budgets.
  • Excellent Communication skills both verbal and written, and strong stakeholder engagement skills 
  • Demonstrated ability to work well with various groups of internal and external clients within business units while demonstrating customer service
  • Solid organizational skills, including multitasking, collaboration and time-management while demonstrating attention to detail
  • Experience with MS Office including MS Teams document repository and Excel 

Responsibilities:

  • Develop, draft and manage project management artifacts, such as agendas, presentations, minutes, project charters, project logs (action, issue, risk, and decision), integrated project plans, lessons learned and project close out documents.
  • Follow-up on team member commitments and proactively identify and track risks and issues.
  • Prepare, submit and track technical requests for change (RFCs) and monitor/report on their execution to support project delivery 
  • Issue project change requests (PCRs) as applicable in response to changes in scope, schedule, budget
  • Helps the PM/Sr. PM manage scope, timeline, and costs, and takes appropriate action when needed, to achieve project objectives in accordance with business needs/expectations.
  • Helps the PM/Sr. PM create detailed project plans by identifying and engaging required subject matter experts.
  • Manages the project onboarding and offboarding processes and grants vendor access to the appropriate tools when needed.
  • Liaise with the PM/Sr. PM and vendor contacts to validate vendor invoicing for the project.
  • Keeps team members appropriately informed and ensures project resources and tools are readily available.
  • Leads/controls meetings and keeps discussions on track to accomplish goals.
  • Acts as backup to a project manager or manages some work packages.
  • Builds strong relationships with internal clients and external stakeholders.
  • Supports team and team members to achieve success.
  • Suggests strategies/means of improving performance of the projects to the Project or Senior Project manager for consideration/approval.
  • Enables and encourages people; ability to gain respect and trust.
  • Builds strong team spirit based on trust and focus on common goals.
  • Focuses on improving healthcare delivery in the province through positivity and being engaged.
  • Participates in continuous learning in the relevant professional area(s) and leverages acquired knowledge to improve project delivery in the organization.
  • Makes decisions that have a moderate impact on the program and related programs.

General Skills: 

  • Experience collaborating with various groups to gather updates and maintaining project budgeting, progress reporting, action items, risk management updates, etc.
  • Experience working alongside project managers to provide updates, escalate where required, identify risks, and lead project document deliverables
  • Demonstrated experience working in a professional environment supporting multiple project managers and critical projects.
  • Experience developing project status reports and maintaining and monitoring status reporting logs
  • Experience scheduling meetings
  • Experience monitoring project document repository and ensuring all documents are reviewed and maintained in the repository

Desired Skills:

  • Demonstrated excellent project management software skills and experience e.g. MS Project, Planview, etc.
  • Understanding of basic Project Management concepts (e.g. project goals, risk, scope, participant roles, planning, cost and quality management)
  • Experience in procurement process and vendor management is an asset.
  • Knowledge/expertise of current technology trends is an asset.


Requirements

Required Experience / Evaluation Criteria:  

  • Demonstrated experience as a Project Control Officer in an IT Organization. 20 Points
  • Previous work experience supporting multiple projects concurrently .10  Points
  • Strong communication skills: verbal, written, active listening, conflict resolution and stress tolerance. 20 Points
  • Experience with budgeting and financial management. 10  Points
  • Demonstrated experience with project management software such as MS Project, MS Office, etc.. 10 Points
  • Skilled in creating, tracking and maintaining project documentation and reporting; detail oriented.15 Points
  • Experience working with internal clients and business units within an IT environment. 15 Points

Deliverables Include:

  • Create clear content for artifacts, prepare project charters/plans, elicit information from subject matter experts, and lead meetings.
  • Organize, lead/control meetings and keep discussion on track and accomplish goals.
  • Create detailed work streams, manage project scope, timeline, and costs to achieve project objectives in accordance with business needs/expectations.
  • Review Budget 


Must Haves: 

  • 3 – 5 years of experience in providing project coordination services and managing small projects in an IT Organization. 
  • 3 – 5 years Demonstrated knowledge of project cost accounting principles and practices and managing project budgets. 
  • 3 – 5 years Excellent Communication skills both verbal and written, and strong stakeholder engagement skills  
  • 3 – 5 years Demonstrated ability to work well with various groups of internal and external clients within business units while demonstrating customer service 
  • 3 – 5 years Solid organizational skills, including multitasking, collaboration and time-management while demonstrating attention to detail 
  • 3 – 5 years Experience with MS Office including MS Teams document repository and Excel