Document Management Coordinator III

RAM is a project delivery firm specializing in Project Management, Construction Management, Engineering and Advisory services across Canada. RAM is searching for a motivated and experienced individual in Vancouver, BC. The successful candidate will be an individual that enjoys a challenging, professional, and dynamic workplace and contributing to the success of a hardworking team.

Key Responsibilities

• Support on the implementation and maintenance of the Documented Information Program both internally and for contractors, consultants, and vendors.
• Manage the document organization system, including understanding and using the Document Number System.
• Review documents to ensure writing and formatting requirements are followed, including controlling document changes through version control.
• Participate in team meetings to develop and ensure team department objectives are accomplished.
• Support project teams throughout the project lifecycle from project initiation to close-out regarding document control activities including:
• Support managing project RFPs and RFQs submissions, addendums, and logs.
• Ensure documents are distributed and communicated to project stakeholders through transmittals.
• Manage Document Control email and respond to various inquiries.
• Manage project documents and transmittal Logs.
• Assist Lead/Senior Document Controller as required.
• Manage project external documents including receiving, filing, distributing, reviewing, and returning the documents (if applicable).

Ideal Candidate Requirements

• Minimum of 3 years of experience working with Electronic Document Management Systems (EDMS) such as Aconex, On Track, SharePoint, Live link etc.
• Advanced to Expert level proficiency with Microsoft SharePoint, Microsoft Office programs and Adobe, experience with other document control systems considered an asset.
• Exposure to filing structures, EDMS structures, possibly internet-based project collaboration systems (SharePoint), relational databases and multiple complex major projects.
• Exposure to and basic level knowledge of Engineering, Procurement, Construction, Project Management and Project Control terminology.
• Advanced computer skill level and knowledge of Windows Explorer directory structures, Microsoft Office applications (Word, Excel) or equivalent database knowledge is essential.
• Ensures compliance with all relevant Health & Safety, Quality Assurance & Quality Control (QA/QC) and Environmental Management policies and procedures.
• High degree of initiative and independent judgment.
• Strong analytical and problem-solving abilities.
• Ability to organize work, engage in a variety of tasks simultaneously and consistently meet deadlines.
• Ability to multitask, adapt to and operate in a fast-paced, changing environment.

Why You Should Join RAM

• Tuition Reimbursement and Career Planning
• Extended Health Benefits
• Ability to work on North America's largest projects
• Be part of an innovative technical team
• Grow & develop your career
• Join an inclusive and diverse culture
• Annual Performance and Salary Reviews

For seven consecutive years, RAM has made Canadian Business and Maclean's Growth 500 ranking of Canada's Fastest-Growing Companies. Ranking Canada's Fastest-Growing Companies by five-year revenue growth, the Growth 500 profiles the country's most successful growing businesses.

Interested?

We encourage applications from all qualified individuals. If this opportunity sounds like the next step in your professional career, please send your resume in confidence to RAM is committed to employment equity and hires based on merit.

We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.