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PASS – Temporary Human Resources Assistant – Supporting Health

2 weeks ago

Kitchener, Ontario, Canada Waterloo Catholic District School Board Full time

Job Posting
PASS – Temporary Human Resources Assistant – Supporting Health & Safety Team
The Waterloo Catholic District School Board serves over 38,000 learners and provides services to students in 50 schools (Kindergarten to Grade 12 and adult learners) across the Waterloo Region.

The Board conducts intentional recruitment and selection as it seeks to achieve a state of greater equity for employees and students and to diversify its workforce.

All qualified applicants are welcome and encouraged to apply and applicants may choose to indicate if they are from a group who has experienced racial or social discrimination. Self-identification data will be used as a consideration in this posting. Aggregate data will be stored anonymously to support improvements to the Board's hiring processes.

General Description Of Duties
At the Waterloo Catholic District School Board, we believe that a safe and healthy workplace is essential to achieving excellence in education. Our commitment is to create an environment where both staff and students can thrive. Join a team that values collaboration, innovation, and community care.

We are seeking a Health & Safety Administrative Assistant who is passionate about promoting safe, compliant, and supportive workplaces. In this role, you will play a vital part in upholding health and safety standards across our schools and administrative sites, directly contributing to the well-being of thousands of staff and students.

The successful candidate will report to the Health and Safety Supervisor.

Key Responsibilities

  • Manage Safety Team general mailbox and daily customer service needs.
  • Coordinate and track mandatory safety training via LMS.
  • Prepare and distribute monthly safety communications.
  • Record minutes for Joint Health & Safety Committee meetings and share updates.
  • Process incident reports and follow up on workplace inspections.
  • Manage PPE inventory and coordinate ergonomic assessments.
  • Support budget tracking and reconcile safety-related purchases.
  • Collaborate with internal teams and external vendors for training and compliance.
  • Maintain and update Health & Safety resources and website content.
  • Provide administrative support for WCDSB safety programs.

Minimum Requirements:

  • A 2-year post-secondary diploma or certificate in Human Resources, Health & Safety, or related field.
  • Minimum 3 years in an administrative role, preferably in HR or Health & Safety.
  • Proven experience in a professional office setting, with comprehensive knowledge of health and safety legislation and regulatory frameworks, along with familiarity with collective agreements and key statutes such as the Employment Standards Act, Human Rights Code, Workplace Safety and Insurance Act, Education Act, FIPPA, and PIPEDA.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and database systems.
  • Ability to work collaboratively within a large team and independently with minimal supervision.
  • Experience with HR or safety-related software and database management systems.
  • Solid understanding of HR and Health & Safety principles in a multi-unionized environment.
  • Highly organized with strong problem-solving skills and ability to manage multiple priorities.
  • Committed to maintaining confidentiality and handling sensitive information with discretion.
  • Strong commitment to customer service with excellent interpersonal, verbal, and written communication skills.
  • Valid Ontario driver's license and reliable transportation.

Desirable Assets:

  • Experience creating promotional materials (brochures, posters).
  • Previous experience in a school board or educational setting.
  • Participation on a Joint Health & Safety Committee.
  • Excellent organizational and communication skills.

Salary Range:
PASS Level 2: $65, $76,517.27 per year in accordance with the PASS Terms of Employment.

Hours of Work
: Temporary full-time; 35 hours per week/52 weeks per year

Start Date: As soon as possible
End Date: April 29, 2027
Location(s):
Catholic Education Centre; 35 Weber St. Kitchener

Qualified applicants are invited to submit a resume and covering letter. Please see the Application Process below.

Applicants must attach diplomas/certificates required for this position to the resume in order to be considered a candidate for the position.

Application Process
Applicants are required to apply directly through Apply to Education at: Applytoeducation assistance, contact Monday – Friday, 7:30 am – 7:00 pm EST.)

In the application process, identify your qualifications and abilities, such as relevant experience to perform the duties of this job. Include your resume, covering letter and diplomas/certificates in your application.

Incomplete applications
may
not
be considered.

Detailed information on the application process can be found at:

Applications will be accepted until December 22, 2025 at 4 PM Only those candidates selected for an interview will be notified.

To request this file in large print, please email If you require a
disability related accommodation
to participate the recruitment process, please contact us at , extension 2368 to discuss your needs under the Human Rights Code. Responses to inquiries will be provided within 72 hours.

At WCDSB, we are committed to
respecting your privacy
and will take appropriate measures to protect any personal information you may share with us through the job application process. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and will be used to determine qualifications for employment. For more information about the Board's Privacy Policy, please contact our Privacy Officer at Ext. 2381.

The successful candidate will be required to produce a
satisfactory Criminal Background Check
. For further information refer to
policy APS 038
on the website of the Waterloo Catholic District School Board.