Finance & Operations Coordinator

Company Overview

We are looking for a highly detail-oriented Finance & Operations Coordinator who wants to make a real impact in a growing landscaping and construction business. In this role, you'll leverage your expertise with QuickBooks Online, LMN, and financial administration to help shape and improve our processes, ensure data accuracy, and support both field and office operations.

This position offers an exciting opportunity for someone who enjoys taking ownership, identifying efficiencies, and contributing to the growth and development of a company. You'll be part of a dynamic team where your attention to detail, analytical skills, and operational insight will directly influence our success—helping us grow smarter, faster, and more efficiently.

What You'll Do

• QuickBooks Management: Maintain Chart of Accounts, track capital purchases and depreciation, manage inventory, employee setup, reconciliations, and support tax filings.
• Invoicing & Accounts Receivable: Oversee LMN and QuickBooks invoicing, monitor fixed-price and T&M projects, and follow up on overdue accounts.
• Reporting & Metrics: Prepare monthly P&L comparisons, track key business metrics, and participate in management review meetings.
• Taxable Benefits & Compliance: Process vehicle and club benefits, manage HST adjustments, and support payroll and government submissions.
• LMN & Project Oversight: Maintain accurate customer/job setups, update material costs and templates, monitor project progress, and support annual budgeting.
• Process Improvement & Operations Support: Streamline internal processes, monitor spending, review contracts, advise on investments and equipment, and provide backup support to the team.

Who You Are

• Experienced with QuickBooks Online (required) and LMN or similar project software (preferred).
• Strong understanding of bookkeeping, inventory, and capital asset and accrual accounting
• Highly detail-oriented with strong organizational and analytical skills.
• Enjoys taking ownership, improving systems, and supporting a growing company.
• Comfortable collaborating with both office and field teams.
• Advanced Excel skills for reporting, templates, and budgeting.
• Hold relevant accounting certification ( bookkeeping certification, CGA, CPA completed or in progress).

Why You'll Love This Role

• Be part of a growing, collaborative team where your work has a visible impact.
• Apply your expertise to shape processes and systems for long-term success.
• Opportunity to grow your skills and help develop the company.
• Dynamic role with a variety of responsibilities
• Ability to work remotely part time
• Flexible Hours

New year, new role, new impact Start with us Jan 2026

Job Types: Full-time, Part-time

Pay: $30.00-$40.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• Company events
• Extended health care
• Tuition reimbursement

Education:

• Secondary School (preferred)

Experience:

• Accounting: 3 years (preferred)

Work Location: In person