Shipping and Receiving Officer

Apply By: Tuesday, October 28, :59 pm EDT

Shipping and Receiving Officer

Job ID:

234511

Posting status:

Open

Organization:

Ministry of Natural Resources

Division:

Provincial Services

City:

Sault Ste Marie

Position(s) language:

English

Job term:

1 Permanent

Job code:

Clerk 7 Supply (BU)

Salary:

$1, $1,395.11 Per week*

*Indicates the salary listed as per the OPSEU Collective Agreement.

Play a vital role in supporting Ontario's aviation operations and emergency response capabilities

The Ministry of Natural Resources (MNR), Maintenance Production and Quality Control, Aviation Services Section is seeking a skilled and detail-oriented Shipping and Receiving Officer to support aviation operations by managing the flow of aircraft parts and materials. This role ensures compliance with Transport Canada and MNR regulations, provides group leadership to Inventory Management Officers, and maintains high standards of customer service, inventory control, and workplace safety.

If you are looking to work in a dynamic, safety-focused environment with opportunities for professional growth, we want to hear from you.

Our Division:

The Provincial Services Division consists of four branches that deliver natural resource management services with a provincial scope. The division focuses on delivering high quality services, education, advice, and expertise to customers and clients so that our natural resources are protected and people can use them safely for recreation and economic activities now and in the future.

What we do:

• Provide emergency management planning, preparedness, and response for the seven types of emergencies that Ministry of Natural Resources ("ministry") is accountable for: forest fires, floods, erosion, dam failures, unstable soils and bedrock, droughts/low water, and oil and gas emergencies.
• Respond to wildland fires to prevent personal injury, economic impact, and social disruption while allowing for some fires on the landscape that provide beneficial ecological effects.
• Provide non-scheduled air transportation for the Ontario Public Service (OPS). While more than half of the air fleet is dedicated to forest fire work in the summer, the multi-service air fleet also supports specialized wildlife surveys, enforcement, fish stocking, rabies prevention, and Premier and Lieutenant Governor travel.

About the job

As our Shipping and Receiving Officer, you'll be at the heart of aviation operations—coordinating parts, leading inventory teams, and ensuring compliance with national standards.

In this dynamic role, you will:

• Certify and receive aircraft parts, ensuring compliance with Transport Canada and MNR regulations.
• Coordinate shipments to field bases, vendors, and repair depots, including customs and export documentation.
• Label and catalogue parts in accordance with Workplace Hazardous Materials Information System (WHMIS), Transportation of Dangerous Goods (TDG), and International Air Transport Association (IATA) regulations.
• Maintain accurate inventory records, set stocking levels, and monitor vendor orders and surplus.
• Generate reports and recommend procedural improvements.
• Provide group leadership to Inventory Management Officers, ensuring timely part issuance, kit rebuilds, and repair logistics.
• Liaise with field bases to fulfill part requests and resolve shipment issues.
• Ensure customer service standards are met and comply with the Occupational Health and Safety Act.

Ability to lift up to 40 pounds (e.g., aircraft wheels, shipping boxes) and operate cranes, forklifts, and other lifting devices safely.

What you bring to the team
Mandatory requirements

• Valid Class G Ontario Driver's License.
• Ability to qualify for Transport Canada delegated authority to re-certify aircraft parts.
• Ability to acquire Transportation of Dangerous Goods Certification.

Technical knowledge and experience:

• you have knowledge and understanding of aircraft maintenance procedures to verify part numbers, anticipate related components, and manage inventory across MNR aviation bases;
• you have demonstrated work experience in using large-scale aircraft inventory systems to receive, issue, and track parts;
• you are familiar with Transport Canada regulations for aircraft part certification, purchasing policies, and customs regulations (Canada/USA);
• you have knowledge and understanding of hazardous waste handling, and Liquid Fuels Handling Code to ensure safe and compliant shipping and storage (e.g. WHMIS, TDG, IATA)

Communication, interpersonal and group leadership skills:

• communication skills are required to communicate tactfully and accurately with field staff, suppliers, couriers, and other agencies to process requests and coordinate shipments;
• you can use diplomacy and tact to work effectively with internal teams and external partners, maintaining positive working relationships;
• you can accurately follow operational procedures, complete shipping documentation, write reports, and correspond professionally with suppliers and service providers;
• you have group leadership skills to provide direction and training, assign and monitor daily tasks, and ensure compliance with safety standards

Organizational and time management skills:

• you have organizational skills to manage store operations, set priorities, redistribute workloads, and ensure effective service delivery across MNR aviation bases;
• you can meet deadlines, monitor work quality, and recommend performance improvements

Computer skills:

• you are proficient with using MS Office (Outlook, Word, Excel) and inventory management systems to manage stock, track orders, and generate reports

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

What we offer

The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province. We offer:

• a career that can grow across ministries and job functions
• flexible learning and developmental opportunities, including education and mentorship programs
• many employee networks offering support for and education about underrepresented groups

This role comes with a comprehensive compensation and benefits package that includes:

• a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
• group health, dental, life and disability benefits
• a range of vacation and leave options
• an Employee and Family Assistance Program, which provides confidential counseling services

Additional information:

Apply by:

Tuesday, October 28, :59 pm EDT

Position details:

• 1 English Permanent - Full Time, 475 Airport Rd, Sault Ste Marie, North Region

Compensation group:

Ontario Public Service Employees Union

Work hours:

Schedule 4

Category:

Administrative and Support Services

Posted on:

Tuesday, October 14, 2025

How to apply:

• You must apply online.

• Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

• Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

• Read the job description to make sure you understand this job.

• OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

• If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:

All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:

Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

Strengthening Ontario, together

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