Payroll Administrator

About Us:

AltaML is a leading North American applied AI company with extensive experience in building and operationalizing AI software solutions.

We are a company like no other – we believe in making small bets, failing fast, and being better together. We are looking for creative problem-solvers who obsess about the customer to find wins across different industries.

We don't hire for fit; we hire to add. We are looking for people who play our core values of being: Agile, Gritty Humble, and Happy. If you're passionate about AI/ML, thrive in a dynamic environment, and want to work with a diverse team of wickedly smart people, we want to hear from you

We're looking for a detail-oriented and service-focused Payroll Administrator to join our People Team. If you love keeping systems clean and making sure every pay cycle runs smoothly, this is your role.

This is a great opportunity for someone early in their Payroll career who wants to grow in  payroll operations, benefits administration, compliance, and core People Team processes in a fast-moving AI company.

• Prepare and manage payroll for AltaML and our other Ventures.
• Validate hours, deductions, commissions, and other pay elements each cycle.
• Maintain accurate records across Canadian and U.S. payrolls.
• Assist with payroll reconciliations and support Finance with basic reporting.

• Support benefits enrolments, changes, and terminations (HSA, GRSP, etc.).
• Keep benefits data accurate and aligned across HRIS, payroll, and provider systems.
• Help team members navigate their benefits and respond to questions with clarity.
• Assist with benefits renewals and help prepare communications.

• Support onboarding tasks related to payroll and benefits setup.
• Maintain clean, audit-ready documentation and digital records.
• Help document and improve People Team workflows and SOPs.
• Participate in process improvement projects as we scale across Canada and the U.S.

• Support with Mitacs program in partnership with Talent team
• Assist with LMIS reporting
• Respond to payroll and benefits inquiries with accuracy, confidentiality, and care.
• Escalate more complex situations to senior team members or vendors when needed.

• 2 - 4 years of experience in payroll or a related field
• Have or are working towards the Payroll Compliance Professional (PCP) designation
• Experience supporting payroll across multiple entitiesBenefits administration experience
• Exposure to U.S. payroll administration 
• Hands-on experience with HRIS and accounting systems
• A strong eye for detail and a commitment to accuracy
• Comfort working with numbers, spreadsheets, and HR/payroll systems (we use ADP and QuickBooks).
• A customer-service mindset and the ability to communicate clearly
• Curiosity, reliability, and a desire to learn and grow

Responsible AI (RAI)

AltaML employees, contractors, and associates must be trained and well-versed in the importance of Responsible AI and empowered to enact RAI principles by developing and deploying AI solutions. They should also be empowered to raise and escalate RAI concerns as required.

AltaML is responsible for elevating public discourse and awareness of AI through open, transparent communications with the broader public.

Equal Opportunities

AltaML is dedicated to fostering a safe, diverse, and inclusive workplace as an equal-opportunity employer. We welcome applications from qualified individuals of all backgrounds, encompassing ethnicity, religion, disability status, gender identity, sexual orientation, family status, age, nationality, and educational backgrounds. If you are invited for an interview and require accommodations during the interview process, please don't hesitate to let us know.

AltaML acknowledges that its head office is located on Treaty 6 territory, and respects the histories, languages, and cultures of First Nations, Métis, Inuit, and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

We Look for A-Players Who:

- Express our core values

- Are hungry for knowledge

- Want to learn new skills

- Are respectful

- Collaborate with others across the whole company

- Share knowledge with coworkers

- Educate and promote AI and ML concepts both internally and externally

- Have a high work ethic and are self-motivated

Our Perks:

Uncapped Vacation - For all full time, permanent employees. Seriously, take the time you need - when you need it.

Make an Impact - Witness the impact your work contribution has on the success of our company.

Working with PhD and Master Level Colleagues - Endless conversations around the latest in Machine Learning and Applied AI.

Competitive Benefits - For all full time, permanent employees.

Office as a Resource -  Hybrid work environment with state-of-the-art office spaces that ignite collaboration.

Big Slack Energy - IYKYK.

Our Culture:

You will be working in a high-paced environment focused on creating unique ML solutions to problems across multiple industries to generate impactful value. You will be working at a company with employees who have multiple years of industrial and academic experience in data science, software engineering, product development, and machine learning fields.

You will be able to experience a collaborative company culture, which means we believe in working hard, getting the job done, and enjoying the group social on Fridays. You'll also get flexibility in where you work, what hours you work, how much vacation you take, and what you wear. We expect hard work but respect work/life balance.

Core Values:

At AltaML, we are driven by our core values. We believe that by embodying these values in everything we do, we will exceed our customer's expectations while creating a positive and empowering work environment for our team members. We are dedicated to living our values and strive to make them the foundation for our success. 

Gritty - We are entrepreneurial, determined, and resilient, pushing through challenges to achieve our goals.

Agile - We make decisions based on "little bets" creating a safe space to take risks. We embrace an interactive process, allowing ideas to fail quickly or be scaled iteratively. Together, we continuously refine and improve our approach to reach the desired outcome. 

Humble - We listen to data, embrace new ideas, admit limitations and take ownership to solve problems. We constantly push ourselves to improve and excel.  

Happy - We ignite passion and purpose by fostering a dynamic work environment. We encourage tap dancing to work, common sense over rules, empowering team members to find joy in their contributions, and being your authentic self.