Project Administrator

16 hours ago

Ottawa, Ontario, Canada Ateko, backed by Bell Canada Full time $120,000 - $180,000 per year

The project administrator (remote working from home) is responsible for providing essential administrative and coordination support to Project Managers on projects. You will coordinate project activities relating to order management, to ensure projects are delivered efficiently and successfully. As a motivated and highly organized member of our Project Delivery team, you will be on a clear career path with hands-on experience, providing a solid foundation for growth into a Project Manager role.
This position may require work outside of standard business hours, including evenings and weekends, to support order cutovers.

Order Coordination & Execution:

  • Manage the end-to-end administrative lifecycle of all project orders, including data/voice services, IT changes, and hardware. This involves initiating change requests in client/internal platforms, coordinating equipment shipping logistics, and ensuring all prerequisites for implementation are met with meticulous attention to detail.

Service Implementation & Cutover Facilitation:

  1. Act as the central point of coordination during service implementation events ("cutovers"). You will establish and manage virtual collaboration bridges (e.g., MS Teams, Webex), guide technical teams and stakeholders through the Method of Procedure (MOP), and oversee service testing to ensure a smooth and successful transition to new services.

Post-Implementation Validation & Reporting:

  1. Ensure project integrity by validating all post-implementation activities. This includes confirming that billing actions (activations, cessations) are processed correctly and that all order records are closed with data integrity. You will proactively track progress, report status, and escalate any issues to the Project Manager for timely resolution.

Qualifications & Skills:

  • Proactive, process oriented, attention to details mindset
  • Solid organizational, time-management, and interpersonal skills.
  • Strong verbal and written communication skills, with the ability to collaborate effectively, solicit cooperation, and liaise confidently with internal and external stakeholders.
  • Ability to manage multiple tasks, resolve or escalate issues appropriately, and work effectively in a fast-paced environment.
  • Familiarity with collaboration tools (e.g., MS Teams, Webex) is an asset.
  • Strong desire to learn and develop within the project management field.
  • Previous experience in a coordination, project support, or administrative role is highly desirable.
  • Fluency in both official languages (French and English) is an asset

Derek Weber

Senior Recruiter

Ateko

  • Business Services Administrator

    1 week ago

    Ottawa, Ontario, Canada Colliers Project Leaders Full time $60,000 - $90,000 per year

    Overview At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients' needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate – to the possibilities...

  • Business Services Administrator

    2 weeks ago

    Ottawa, Ontario, Canada Colliers Project Leaders Full time $60,000 - $80,000 per year

    OverviewAt Colliers Project Leaders, we deliver capital project solutions to fulfill our clients' needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate – to the possibilities...

  • Assistant Project Manager

    6 days ago

    Ottawa, Ontario, Canada Colliers Project Leaders Full time $60,000 - $90,000 per year

    Overview:At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients' needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it.Our commitment to realizing our clients' vision inspires us to look beyond the immediate – to the possibilities of...

  • Senior Project Administrator

    2 weeks ago

    Ottawa, Ontario, Canada StafinGo Full time $60,000 - $90,000 per year

    Exciting Contract Opportunity: Senior Project Administrator | Ottawa, ONWe are currently seeking a highly skilledSenior Project Administratorfor one of our reputable public sector clients based in Ottawa. This is a 4-month contract position with a potential for extension.Job Title: Senior Project AdministratorLocation:Ottawa, ONContract Duration: 4months to...

  • Senior Project Administrator

    12 hours ago

    Ottawa, Ontario, Canada Robertson & Company Ltd. Full time

    Job Title:Senior Project AdministratorLocation:Ottawa, OntarioThe Client:Valued Government of Canada client in the defence space.Responsibilities:Maintaining and distributing project details (e.g., contact details, organization charts, and specification sheets).Assisting in the development of plans and projects.Monitoring progress of plans and...

  • Project Administrator – Ottawa

    6 days ago

    Ottawa, Ontario, Canada Parsons Corporation Full time $60,000 - $90,000 per year

    In a world of possibilities, pursue one with endless opportunities. Imagine NextAt Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential....

  • Intermediate Project Administrator

    20 hours ago

    Ottawa, Ontario, Canada Quarry Consulting Full time $45,000 - $65,000 per year

    We are seeking anIntermediate Project Administratorto assist in developing and updating Standard Operating Procedures (SOPs), supporting Information Management (IM) activities, and coordinating administrative functions within HR, Finance, and Security. The role also involves maintaining and improving workflows in Microsoft 365 platforms such as SharePoint...

  • Project Administrative Assistant

    2 weeks ago

    Ottawa, Ontario, Canada EBC Inc. Full time $45,000 - $65,000 per year

    We are seeking a highly organized and professional Project Administrative Assistant to join our team. This position will provide administrative support while also managing reception duties to ensure smooth office operations. The ideal candidate will be an excellent multitasker with a strong attention to detail, knowledge in construction industry, superior...

  • Senior Project Administrator

    20 hours ago

    Ottawa, Ontario, Canada Maplesoft Group, an SEB Company Full time

    Maplesoft Group is currently seeking an Onsite Senior Project Administrator for our Federal Government client in Ottawa, ON.Tasks and Responsibilities include, but are not limited to the following:Maintaining and distributing project details (e.g., contact details, organization charts, and specification sheets).Assisting in the development of plans and...

  • Onsite Senior Project Administrator

    21 hours ago

    Ottawa, Ontario, Canada Maplesoft Group Full time

    TitleOnsite Senior Project AdministratorLocationOttawa, ONStart Date LanguageEnglishSalaryNegotiableSecurity ClearanceSecret Clearance (Level II)Duration12 MonthsDate Posted Job ID13984Recruiter EmailMaplesoft Group is currently seeking an Onsite Senior Project Administrator for our Federal Government client in Ottawa, ON. Tasks and Responsibilities...