Project Administrator

Location: Mississauga, ON

Reports to: Manager, Utility Design

Job Posting#: 149

Application Deadline:

We have an opening for an experienced Project Administrator in our Mississauga office. The successful candidate brings demonstrated office administration skills, highly developed interpersonal communications skills, and is highly organized.

Project Administration

• Provide project support and coordination for the engineering team to help ensure projects are executed on time and within budget.
• Set up projects according to department best practices and standards.
• Project coordination and tracking using Microsoft Excel and project management tools.
• Maintain accurate project tracking and data entry.
• Timely performance of necessary tasks to initiate, monitor progress, close, bill, and archive project files digitally.

Financial Support

• Verify receipt of services procured to support payment of supplier invoices.
• Request cost quotations from internal design, material, and construction resources.
• Summarize and evaluate project financial outcomes at completion.
• Prepare and enter invoicing in the accounting system (Acumatica).
• Complete billing and invoicing for various clients.
• Complete expenses reports.
• Process invoices for payment.

General Administrative Duties

• Manage basic office supplies and necessities.
• Maintain and improve contract reporting tools and templates.
• Coordinate and maintain records for office space, company credit cards, and other equipment and assets.

Other Duties as Required

• Minimum of 2 years of experience in a similar role or equivalent education such as a degree or certificate in business administration, project management, or accounting.
• Previous experience with Acumatica or other Enterprise Resource Management (ERP) software systems would be an asset.
• Experience working in the electric utility, or a related engineering/construction environment would be an asset.
• Experience with electric utility project estimating and project management would be an asset.
• Class 5 driver's license

• Demonstrated proficiency in Microsoft Office applications: Word, Excel, PowerPoint, MS Project.
• Exceptional written and verbal communication skills, which include the ability to prepare reports, format documents, and draft official letters and correspondence.
• Ability to work within a deadline-oriented team environment, to prioritize work, and to work independently.
• Strong organizational skills and attention to detail including ability to adapt and problem solve.
• Well developed interpersonal skills with the ability to cultivate strong business relationships internally and externally.
• Familiarity with accounting and/or project management principles

Primary Engineering and Construction Corporation (Primary) is a growth-oriented industry leader providing professional electrical engineering and construction services and specializing in emerging marketplaces in Alberta, British Columbia, Manitoba, Ontario and Saskatchewan.

We offer design and design/build services for all types of electric utility distribution infrastructure to a wide variety of clients including electric utility companies, developers, builders, commercial and industrial businesses, oil companies, government, and private contractors. Our devotion to excellence has attracted some of the best young professional minds to our company.

Primary is the proud recipient of EHRC's Workplace Culture Innovator Award, recognizing our commitment to fostering a health, inclusive, and positive work environment.

Primary is recognized

by The Career Directory

for excellence in graduate recruitment.

Primary is committed to growing the careers of our people. We believe everyone should have the opportunity to determine their career path and fulfill their ambitions. Our people are genuine, honest, accountable and full of entrepreneurial spirit.

We work hard, see the big picture, are always ready and willing to adapt, and always strive to be better than we were yesterday. We take pride and ownership in everything we do, and most of all, we do it as a team.

The safety and well-being of our people, our clients, and our communities is our top priority in any work we do and is never comprised. Safety is one of the core values that every member of our team understands and lives by, and we ensure this through communication, education and participation. Our safety goal has always been zero incidents, and we work together through every project to achieve that goal.

Safety is ingrained in every project and each task our employees and contractors complete, whether in the office or onsite. Primary has developed effective workplace health and safety management programs designed to reduce and eliminate the number of work-related injuries, leading to a safety track record well above industry average. We are also diligent in selecting the companies we work with, choosing only those with a safety standard as high as our own.