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Lead, Contracts Administration

2 weeks ago

Canada Metrolinx Full time
Description

Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto's subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.

At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.

Our Capital Projects Group workforce is made up of driven and dedicated professionals who care deeply about working together to deliver infrastructure and make a positive impact in our communities.  Join us as we build a knowledgeable and collaborative team that courageously changes how transit projects will be delivered. 

Under direction from the Senior Manager, the successful candidate will manage the procurement, effective management and life-cycle maintenance of complex CPG's contracts for professional services and serves as Subject Matter Expert (SME). Also ensure Vendors' compliance with standard CPG procurement and contract management processes for achieving value for money.


What will I be doing?
  • Manage the development of financial forecasts for complex contracts using relevant tools/dashboards, by collecting future requirements from CPG teams and develop business case to secure approval from funding from relevant forum (CEO/Board). 
  • Facilitate the development/improvement and implementation of CPG's contract management processes, systems, standards and operational procedures to ensure the successful outcomes and value for money objectives of the organization's large and complex capital infrastructure initiatives. 
  • Provide input into development of KPIs for monitoring of vendors' performance, monitor and measure vendors' performance through effective use of KPIs, develop/distribute status reports to identify areas of improvement in collaboration with project teams and work with vendors for implementation for the assigned portfolio. 
  • Facilitate and manage the resolution of all commercial/contractual issues with vendors (e.g. change orders, disputed costs in invoices, negotiation of staff rates, etc.) and advising senior management on strategies for amicable closure of commercial issues with vendors. 
  • Support other team members in set-up of contracts in relevant systems, provide guidance in resolution of systems integration issues to ensure timely payments to the vendor in compliance with contract terms. 
  • Implement internal quality audits for contracts to ensure that all approvals are documented in memos and systems for compliance with audit requirements. 
  • Produce progress reports for relevant contracts for management use (identify issues/opportunities, trends, solutions), distribute among relevant stakeholders and keep track of feedback.
  • Drive implementation of processes & tools to report financial forecasts for contracts to facilitate project teams for fiscal planning in collaboration with Finance team and communicating the information effectively to relevant project teams in a timely manner.
  • On behalf of the Senior Manager, lead the management and negotiation of contractual issues with vendors
  • Act as lead on behalf of CPG to work collaboratively with Procurement Services and the corporate legal team to seek advice and prepare complex contractual clauses that meet program and project objectives.
  • Work with the Capital Finance team to provide accurate forecasts for spend on professional services contracts. 
  • Work closely with leads/directors/VPs in project teams to get their input to measure vendor's performance for complex contracts (using specified KPIs) on regular intervals. 
  • Identify opportunities for innovation, risk mitigation and continuous improvement for contract management, administration and risk control.
  • Harmonize various existing processes and procedures to develop common and standardized contract administration processes, procedures and systems that are aligned with contract administration/management standards and best practices, 
  • Implement and facilitate development and implementation of qualitative and quantitative indicators to monitor service delivery standards for the Unit (e.g. client satisfaction, turnaround times for both implementation and problem resolution).
  • Track budget and spend trends for complex contracts and share forecasts with CPG teams at regular intervals. 
  • Provide guidance to other staff in Consultant Contracts team for improving contract management processes and practices. 
  • Act as Subject Matter Expert (SME) within the team and provide advise to junior team members for resolution of complex commercial/contractual issues with vendors. 
  • Create a working environment that is aligned with the organization's desire to be a "best company to work for", ensuring that people resources possess the required skills, are properly aligned, and are provided with the resources to do the job.


What Skills and Qualifications Do I Need?
  • Completion of a degree in, Engineering, Contract/Construction Law, Business or a related discipline - or a combination of education, training and experience deemed equivalent.   
  • Demonstrated experience in procurement of contracts and managing the administration of large contractual agreements, ideally for an owner/public sector agency involving large-scale infrastructure/transit projects.
  • Expert knowledge of procurements, contracts management and contract administration in a large multi project complex construction and infrastructure environment.
  • Skilled in the development and communication of internal contract administration/management policies, procedures and best practices, preferably in the transit and/or infrastructure industries. 
  • Experience in building and updating cost distribution and financial forecast models for complex contracts. 
  • Proficient experience in using contract administration systems, such as Oracle Unifier and Oracle EBS.
  • Management and leadership skills to lead projects/contracts independently and mentor departmental staff.
  • Influencing skills to convince vendors, senior management, colleagues and clients of the need to adhere to contract administration control processes. 
  • Negotiation and oral/written/presentation skills to represent findings to senior management team while dealing with all contractual issues and negotiations with vendors.


Don't Meet Every Requirement? 

If you're excited about working with Metrolinx but your past experience doesn't quite align with every qualification of this posting, we encourage you to apply. You just might be the right candidate for this or other roles. We are always looking for great talent to join our team.

We invite all interested individuals to apply and encourage applications from members of equity-deserving communities, including those who identify as Indigenous, Black, racialized, women, people with disabilities, and people with diverse gender identities, expressions and sexual orientations.

Accommodation:

We value the unique skills and experiences each person brings to Metrolinx and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process, please let our Recruitment team know by contacting us at: or email

Application Process:

All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time-sensitive correspondence, we recommend that you check your email regularly. If no response is received, we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate. 

Should it be determined that any background information provided is misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.

#LI-MM3  

#LI-Onsite