Accounting Supervisor

POSITION: Accounting Supervisor

LOCATION: Hybrid: Work-From-Home / 1031 Bank St. Ottawa, ON

Reporting to the Finance Director, the Accounting Supervisor leads a team of accounting professionals responsible for Accounts Payable (AP) and Accounts Receivable (AR) functions, including vendor management, collections, cheque runs, and month-end processes. They are responsible for managing multiple entities, currencies, and both for-profit and not-for-profit accounting functions.

The Accounting Supervisor mentors and guides the accounting team, fostering a positive and collaborative work environment. They conduct regular team meetings to discuss updates, address challenges, and encourage effective communication and teamwork.

Responsibilities:

Team Management:

• Lead, mentor, and guide the accounting team, fostering a positive and collaborative work environment.
• Set clear performance expectations and objectives for team members and conduct regular performance evaluations.
• Provide ongoing coaching and training to enhance the team's skills and knowledge in accounting best practices.
• Encourage teamwork and cross-functional collaboration to achieve departmental and organizational goals.
• Address any performance issues or conflicts within the team promptly and professionally.

Accounts Payable (AP) Responsibilities:

• Manage and lead the AP team responsible for processing invoices, verifying payment terms, and facilitating timely payments to vendors through efficient cheque runs.
• Implement and direct AP collections procedures, including handling escalations and resolving payment issues with vendors.
• Coordinate with finance and business units to ensure accurate allocation and reporting of expenses across multiple entities.
• Oversee vendor management, maintaining vendor records, and ensuring compliance with contractual agreements and payment terms.
• Review and approve General Ledger entries related to AP, ensuring accuracy and completeness.
• Identify and implement process improvements to enhance efficiency and accuracy within the AP function.

Accounts Receivable (AR) Responsibilities:

• Lead the AR team responsible for monitoring receivables, reviewing collection strategies, and ensuring timely collection of outstanding invoices.
• Work closely with the collections team to minimize overdue accounts and bad debt.
• Collaborate with the accounting team to provide financial insights and analysis related to AR to support strategic decision-making.
• Oversee automotive services contractor payments, verifying billing accuracy, and adherence to contracts.
• Review and approve General Ledger entries related to AR, ensuring accuracy and completeness.
• Conduct ad hoc reviews and reports to support management decision-making related to AR.

Month-end Processes and Reporting:

• Collaborate with auditors during the year-end audit process and provide necessary documentation and explanations.
• Oversee month-end close processes, ensuring accuracy and timely completion of AR & AP functions.
• Develop and maintain accounting policies and procedures related to AR and AP, including month-end closing processes.

Additional Responsibilities:

• Supervise cash drawers, ensuring proper procedures are followed for opening, closing, and reconciling the drawers.
• Coordinate with internal stakeholders to gather necessary information and support for financial reporting and analysis related to AR and AP.
• Collaborate with the accounting team to provide financial insights and analysis related to AR and AP to support strategic decision-making.

Requirements: The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience:

• Post-Secondary degree/diploma in Accounting.
• CPA designation or active pursuit thereof
• Proven experience of five (5) years of senior accounting duties
• 1 -3 years Supervisory or Management experience – accounting role preferred

Accounting Expertise:

• Proven experience in managing multi-entity, multi-currency accounting and demonstrated experience supervising full-cycle accounting.
• Familiarity with both for-profit and not-for-profit organizations.
• Thorough understanding of accrual accounting, prepaids, vendor management, collections, and specific expertise in managing AP and AR functions.
• Experience in supervising cash drawers and month-end functions.
• Experience identifying and implementing process improvements to enhance efficiency and accuracy within the accounting function.
• Adept at reviewing and approving General Ledger entries related to AP and AR.

Technical Skills:

• Proficiency in accounting software.
• Proficiency with reporting software, such as Informer.
• Proficiency in MS Office suite (Excel, SharePoint, etc.).
• Experience in implementing and optimizing financial systems.
• Ability to test new software, assess functionality, and make recommendations for enhancements
• Experience in Prophix and Axis is an asset

Team Management Skills:

• Effective leadership and team management abilities.
• Strong written and oral communication skills.
• Strong customer service skills and interpersonal skills.
• Ability to conduct regular team meetings to discuss updates, address challenges, and foster collaboration among team members.

Ethics and Professional Conduct:

• A strong commitment to ethics and integrity in all accounting practices and interactions.
• Compliance with accounting principles, standards, and regulations, while promoting a culture of ethical behavior within the accounting team.
• Adherence to confidentiality and safeguarding sensitive financial information.
• Promote an environment of trust and transparency with team members and colleagues
• Encourage ethical decision-making and adherence to the organization's policies.
• Handle financial matters with honesty, fairness, and accountability.
• Address any potential conflicts of interest or ethical concerns promptly and appropriately.
• Stay informed about updates to accounting regulations and ethical guidelines to ensure continued compliance and best practices.

Compensation

• Salary: $75,000 - $85,000
• 5% Annual Performance Bonus
• Health & Dental Benefits
• Pension Plan
• 3 Weeks Vacation
• CAA Membership

Employment is contingent on a successful Criminal Background Check and references.

Job applicants who have disabilities shall be provided with reasonable accommodation throughout the recruiting process.

Job Types: Full-time, Permanent

Pay: $75,000.00-$85,000.00 per year

Benefits:

• Casual dress
• Company events
• Company pension
• Dental care
• Disability insurance
• Discounted or free food
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Store discount
• Vision care
• Work from home

Experience:

• Senior Accounting: 5 years (required)
• Supervisory: 1 year (required)

Licence/Certification:

• Chartered Professional Accountant (preferred)

Work Location: Hybrid remote in Ottawa, ON K1S 3W7