Warehouse Associate
5 days ago
HVAC Warehouse Associate
Department: Operations / Warehouse
Reports To: Warehouse Supervisor / Operations Manager
Role Overview
The HVAC Warehouse Associate plays a critical role in supporting daily field operations by ensuring HVAC equipment, materials, and tools are accurately received, stored, prepared, and issued to technicians and subcontractors. This role directly impacts installation quality, technician productivity, inventory accuracy, and job profitability.
This is a hands-on, fast-paced position suited for someone who is organized, reliable, and comfortable working with HVAC equipment in a warehouse environment.
Typical Day in the Role
A typical day for an HVAC Warehouse Associate includes the following responsibilities:
Start of Shift (Early Morning Focus)
- Open and prepare the warehouse for daily operations
- Review scheduled installs, service calls, and material requirements
- Pick, stage, and label equipment and materials by job, technician, or truck
- Verify serial numbers, model numbers, and quantities against work orders
Throughout the Shift
- Receive inbound deliveries from suppliers and verify accuracy
- Inspect equipment for visible damage and report discrepancies
- Organize inventory by category (new, damaged, warranty, returns, open box)
- Maintain cleanliness, safety, and organization of warehouse space
- Support technicians with material requests, returns, and adjustments
- Update inventory records and job-related documentation
End of Shift
- Process returns from technicians (unused, defective, or rental equipment)
- Ensure all issued equipment is properly tracked and logged
- Flag low-stock or missing items to the Warehouse Supervisor
- Secure warehouse and confirm readiness for the next operating day
Key Responsibilities
- Equipment handling (furnaces, heat pumps, ACs, tankless units, accessories)
- Inventory control and tracking
- Job staging and material coordination
- Receiving and quality checks
- Returns, warranty, and damaged goods handling
- Maintaining warehouse safety and organization
- Supporting operations and field teams
Educational & Professional Requirements
Required
- High school diploma or equivalent
- Ability to lift and move HVAC equipment (with assistance where required)
- Strong attention to detail and organization
- Basic computer skills (inventory systems, spreadsheets, work orders)
- Reliable transportation and punctuality
- Fork lift Licence
- G Drivers Licence
Preferred (Not Mandatory)
- Prior HVAC, construction, or warehouse experience
- Familiarity with HVAC equipment and terminology
- Forklift certification (or willingness to obtain)
- Experience with inventory or field service software
What a Candidate Can Expect
- Consistent early-morning hours with afternoons free
- A structured, routine-based role with clear expectations
- Hands-on exposure to HVAC systems and operations
- Direct impact on technician efficiency and job success
- Opportunities to grow into senior warehouse, inventory, or operations roles
- A team-driven environment focused on accountability and execution
Hours of Work
- Shift: 6:00 AM – 2:00 PM
- Schedule: Saturday to Wednesday (Thursday and Friday off)
- Hours: Full-time (7 hours per shift, one hour lunch)
- Additional hours may be available during peak seasons or special projects
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