Proposal Coordinator

Milestone is looking for creative people who enjoy a challenge. We provide contracting excellence to our clients, daring them to let us collaborate on their toughest and most sensitive projects across Canada. Specializing in soil and ground remediation, water treatment, heavy civil construction, building decommissioning, land reclamation and rehabilitating sensitive habitats; our people thrive in a fast paced and everchanging environment. Everyone on our team believes in finding creative solutions for our clients while making a positive impact to our environment and community. This can be a tough job and isn't for everyone. Milestone is up to the challenge, are you?

Milestone's success comes from putting our team first. We are employee-owned and commit to keeping our people safe, offering competitive wages and benefits, and providing opportunity for professional growth and development. Putting our people first is a promise we have been able to deliver on for the last 10 years and we continue growing stronger. If you think you are a fit, then we want you to grow with us.

Learn more about us and what we do on our website

At Milestone, we collaborate relentlessly; we strive to inspire a diverse team of talent; we care, we are equitable, we are inclusive. We want every team member to feel and know they belong here. We are inspired by our people - the best in the business. Our work with Indigenous partners and communities has been a tremendous source of pride and learning for Milestone. We are committed to Indigenous Peoples as partners and employees. We have much to learn from all our partners and employees. We look forward to continuing to attract and retain the best people to tackle the most complex challenges of a cleaner world. Only through acknowledging and encouraging everyone's potential and contributions will we succeed.

Position Summary:

As a Proposal Coordinator, you work closely with project managers and will liaise with many other proposal contributors and technical reviewers of varying levels and expertise within the Milestone team. You will assume the responsibility of proposal support lead (PSL) on assigned proposals/pursuits, focusing on non-technical requirements - working together with a project manager assigned as the proposal technical lead (PTL).

You will coordinate and drive the development and progression of assigned proposals from GNG/kick-off, through to submittal – performing all tasks that are the standard responsibility of the PSL.

Also, provide support on overall proposal program tasks/projects (e.g., boilerplate development, resume maintenance, proposal status updates in CRM).

Duties & Responsibilities:

• Coordinates, schedules, and chairs/guides meetings on assigned proposals.
• Gathers info prior to GNG mtg: prior loss rationale, prior projects, competitors (listed on bid site).
• Collects and distributes meeting notes and assigned action items.
• Prepares proposal development timeline in consultation with PTL.
• Prepares initial proposal (or other pursuit response) draft, following RFP requirements – gathering and/or drafting non-technical proposal content and requirements for response excluding cost estimate (e.g., bonding, insurance, standard corporate content, project descriptions/profiles, key personnel resumes, etc.).
• Conducts editorial, and thorough compliance reviews.
• Regular follow up with proposal technical lead (and others with assigned tasks) throughout the process to ensure adherence to proposal development milestones and deadlines.
• Formats, assembles, and submits proposal following authorization.
• Supports proposal director by completing tasks related to broader proposal program components/processes (e.g., boilerplate development, resume maintenance, CRM updates, etc.).

Health and Safety

Reads, understands, and follows MECI's Corporate Health and Safety Program, Policy, and Procedures. Ensures health and safety is considered in the performance of all activities both on and off the job. Participation in H & S initiatives will be monitored and reviewed, as necessary.

Education Requirements:

• Post-secondary education in administration, marketing, business or similar preferred.

Experience Required:

• 3 + years of experience in administrative support or in a junior technical role (e.g., environmental consulting, engineering).
• Proposal experience preferred but not mandatory.

Knowledge, Skills, and Abilities:

• Strong written and verbal communication skills.
• Organized with exceptional attention to detail.
• Ability to coordinate multiple, often competing, tasks and timelines.
• Comfortable working and collaborating with all levels of the organization.
• Strong Computer skills. Very Proficient in Microsoft suite, specifically Word, Excel, Power Point, and Outlook.
• Able to work in a fast-paced environment and meet tight deadlines.
• Keen to take on challenges and contribute to the success of the team and company.

WORK ENVIRONMENT:

• Work is in an hybrid office environment out of our Cambridge, ON office.

Our Culture:

We are a Canadian employee-owned business – a collaborative, caring team driven by ingenuity, accountability, and a shared commitment to making a difference. Whether you're on-site or supporting from behind the scenes, your contribution matters. At Milestone, we invest in people who want to build something meaningful – for our clients, our communities, and the environment.

Our Commitment to Diversity, Equity, Inclusion & Belonging:

At Milestone, we believe our strength lies in the diversity of our people and the inclusive culture we foster every day. We are proud to be an equal opportunity employer and base our employment decisions on merit, qualifications, and ability. We do not discriminate on the basis of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other characteristic protected by law. Accommodations are available upon request throughout the recruitment and selection process.

Inclusion is embedded in how we work, collaborate, and lead. We actively strive to create a workplace where everyone feels respected, valued, and empowered to contribute fully. Our dedication to learning, accountability, and cultural awareness helps us grow as individuals and as an organization.

We are especially proud of our partnerships and work with Indigenous Peoples and communities. These relationships are a continuing source of growth, knowledge, and mutual respect. We commit to listening, learning, and participating in meaningful truth and reconciliation efforts in collaboration with Indigenous partners, employees, and communities across Canada.

At Milestone, we recognize that the diverse perspectives, experiences, and talents of our team are key to solving the complex environmental challenges of today and tomorrow. We are committed to attracting, developing, and retaining individuals who reflect the communities we serve and share our vision for a cleaner, more equitable world.

Compensation & Benefits:

At Milestone Environmental Contracting Inc., we recognize that our people are our greatest strength. We are proud to offer a competitive and comprehensive Total Rewards package designed to support your well-being, growth, and success.

• Competitive salary based on experience, skills, internal equity, and work location;
• Comprehensive health, dental, and prescription drug coverage;
• Annual pro-rated $500 Health Spending Account;
• Group Registered Savings Plan (GRSP) with employer matching after 3 months of employment;
• Three weeks' vacation to start;
• Paid Annual Cultural Day to celebrate what matters most to you;
• Annual professional development budget to support certifications, training, and career advancement.

We would like to thank all applicants for their interest, however only the ones selected for the interview will be contacted.