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Subcontractor Administrator

2 weeks ago

Vancouver, British Columbia, Canada Paladin Technologies Full time $60,000 - $75,000 per year
The experts that make up Paladin's teams stay at the forefront of the changing technology landscape through continued training, complex client projects, and company support. As Paladin continues to grow, we continue to provide our employees with exciting challenges and a rewarding career.

The successful candidate will play a key role in coordinating subcontractor documentation, managing compliance tracking, and supporting project operations. This position requires strong organizational skills, accuracy, and a customer-focused mindset. If you take pride in structure, accountability, and helping teams work efficiently, this is an excellent opportunity to make a visible impact.
GENERAL RESPONSIBILITIES:
  • Coordinate and manage the Subcontractor pre-qualification process
  • Administer and distribute Master Agreements for Subcontractors
  • Review Agreement modifications providing advice and interpretation to Operations team.
  • Analyze and manage required compliance documents including contractor's license, certificates of insurance, insurance endorsements & lien releases
  • Issue Work Authorizations & Change Orders
  • Review and process Subcontractor monthly invoices
  • Assist Subcontractors & internal Project Manager's with contract or status inquiries
  • Support month-end and year-end close activities
  • Monitor timely submission of Certified Payroll & Owner Controlled Insurance Program as related to compliance
  • Maintain compliant audit files and support internal and external audit requests
  • Maintain current knowledge of relevant subcontract procedures and practices Special projects as assigned
REQUIRED QUALIFICATION:
  • Four plus years of experience in a legal, insurance, or contract environment.
  • Previous contract-review exposure.
  • Experience in subcontractor or vendor administration, preferably in the construction industry.
  • Ability to travel to the United States periodically for training and team meetings as required.
  • Strong written communication and organizational skills.
  • Proficiency in Microsoft Excel.
  • Ability to read and review contracts.
  • Self-starter with leadership potential.
  • Ability to work effectively in a collaborative environment.
  • Ability to work under pressure and multi-task.
  • Strong Microsoft Office skills.
  • Customer service–focused mindset.
  • Excellent communication and interpersonal skills.
PREFERRED QUALIFICATION:
  • Working knowledge of Microsoft Dynamics 365.
  • Prior accounts-payable or construction project-coordination experience.
  • Post-secondary training in business administration, legal studies, or similar field.
PROFESSIONAL COMPETENCIES:
  • Self-starter with excellent interpersonal skills including customer service skills
  • Strong organizational skills
  • Ability to multi-task while working under deadlines and time constraints
  • Excellent keyboarding skills.
  • Ability to solve practical problems and carry out responsibilities under minimal supervision.
  • Ability to organize workload for effective implementation, including the ability to multi-task while under deadlines or time constraints
  • Ability to write effective business correspondence and present information in one-on-one and small group situations.
  • Ability to interact effectively at all levels and across diverse cultures.
  • Ability to function as an effective team member.
  • Ability to adapt as the external environment and organization evolves.
  • High degree of discretion and confidentiality
PHYSICAL DEMANDS:

In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job.
  • Must be able to effectively communicate, (ie see, hear, speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment
WORKING CONDITIONS:

In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job.
  • The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate
Pay Range: $60,000 - $75,000 D.O.E

Company Info:

Paladin Technologies is a premier North American complex systems integrator for building technology solutions, including IP security, alarms & monitoring, audio visual, low-voltage infrastructure, and networking. As a leader in the design, deployment, optimization, management, and maintenance of communication and digital networks, Paladin can meet the needs of clients on a national scale, while providing local support. Our team is the best in the industry, with manufacturer trained technicians, PMP-certified project managers, CTS- and RCDD-certified design engineers, coordinators, and administrative resources.

Paladin has offices coast to coast across the United States and Canada, and nearly 1,700 talented and committed professionals dedicated to custom-crafting and installing technology solutions for clients requiring Integrated Security, Network Infrastructure, Audio Visual, Fiber Optics/OSP, Structured Cabling, and more. We are always at the forefront of the changing technology landscape, and through continued training, complex client projects, and company support, we provide our colleagues with exciting challenges and a rewarding career as Paladin continues to grow.

This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Equal Opportunity Employer, including disability & veterans, or any other characteristic protected by law. If you need accommodation for any part of the application process, please send an email or call to speak with Human Resources and let us know the nature of your request.

We thank you for your application, however only those selected for an interview will be contacted.