Document Controller

Graham is an employee-owned construction solutions partner that services the buildings, industrial, infrastructure, water and project finance sectors. We deliver lasting value for our clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards. With offices throughout North America, our passionate and knowledgeable teams deliver projects that enable communities to thrive and people to live, work, move and grow in a rapidly changing world. With over nine decades of experience, Graham has the resources, capacity and expertise to undertake projects of every scope, scale and complexity. Join our team to deliver a better tomorrow.

We are seeking top-tier talent to join our Buildings division and deliver innovative projects in the healthcare sector. As a member of this collaborative team, you can expect a safe, diverse and inclusive environment, and on-going learning and career development opportunities.

About The Role
Reporting to the Senior Document Controller on a project, the Document Controller is responsible for receiving, managing, tracking, maintaining, and distributing documents to the project team (internal and external) as per Graham's document distribution using InEight. The incumbent is responsible for training external and internal team members on Graham's internal and client-based procedures and processes (contractual obligations), which can vary by project.

As a Document Controller At Graham You Will

• Receive, decipher, and process documents from the client, engineering firms, subcontractors, and team members.
• Transmit documents after confirming their accuracy.
• Identify any discrepancies in the documents.
• Respond to any discrepancies, rectifying or correcting the discrepancies.
• Enter documents into EDMS and associate all applicable metadata based on requirements of the job.
• Carry out revision control as it pertains to hard copies and soft copies per contract requirements.
• Ensure the DDM (Document Distribution Matrix) is maintained and updated.
• Train the team on how to use the EDMS in the office or in the field to find documents.
• Ensure the DDM (Document Distribution Matrix) is maintained and updated.
• Submit documents as per Graham's contractual requirements.
• Compile weekly reports for the project team.
• Process documents within 24 hours as per a service level agreement.
• Maintain open and effective communication with all stakeholders.

Qualifications/Experience

• 1-5 years of relevant document control experience with an engineering firm or general contractor.
• Good understanding of electronic database management software. InEight is an asset.
• Solid understanding of the requirements of the document and submittal deadlines.
• Experience working on construction projects.
• Consistently demonstrates a positive and collaborative demeanor.
• Proactive problem solver.

Compensation

• 55,000 – 67,500 per annum, commensurate with education and experience
• Excellent Flexible Health & Dental benefits plan, Life and Disability Insurance
• Pension savings plan with employer match
• 3 to 5 weeks of vacation per year, with credit for prior industry experience

If this sounds like you, then Graham may be the right fit. Apply today.
Graham is an Equal Opportunity Employer, and employment selection decisions are based on merit, qualifications, and abilities. Graham does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.

No unsolicited resumes or phone inquiries from agencies, thank you.

As Graham's trusted recruitment partner, Jardeg aids in the hiring of skilled professionals who play a crucial role in the success of Graham's Buildings, Industrial, Infrastructure, Water, Development, Maintenance and Turnaround projects across Canada.