Program Assistant, Collective Impact Initiative

Position Title: Program Assistant,  Collective Impact Initiative
Department: StFX Centre for Aging and Disability Justice
Position Type: Casual/Part-time, 12-Month Term with possibility of renewal
Salary Range: $45,000-$50,000 prorated (0.6FTE or 22.5 hours/week)
Posting Date:  October 28, 2025
Closing Date: Applications will begin to be reviewed November 7, 2025. The position is open until filled.

St. Francis Xavier University is a top-ranking Canadian university focused on academic excellence, innovation in teaching and research, service to society and international outreach. The Centre for Aging and Disability Justice is a hub for research and public engagement on aging and disability justice. The Centre supports interdisciplinary, community-partnered, and first voice-led research that addresses critical policy issues, with a focus on rural communities.

We invite applications for the following position: Program Assistant, Collective Impact Initiative (CII). This initiative is building a rural community network to create, sustain, and promote age-friendly futures in Northeastern Nova Scotia. The Program Assistant will support the Program Manager with tasks related to the coordination, communication, and administrative functions of a Collective Impact initiative. The role is key to ensuring the smooth implementation of activities, timely reporting, and strong collaboration across working groups and community partners. This role will work closely with the CII Program Manager and Co-Directors.

This position is in-person on StFX campus, with possibility of some work from home. Evening and weekend hours will be rare but may occasionally be required to support or participate in project-related events.

Duties and Responsibilities

• Assist the Program Manager with planning and documenting meetings, workshops, and events 
• Prepare meeting notes, briefing materials, and presentation slides 
• Maintain contact lists, shared drives, and online collaboration platforms (e.g., Microsoft Teams, SharePoint) 
• Support communication and collaboration among backbone staff, working groups, and community partners 
• Contribute to the development of newsletters, website updates, and social media communications 
• Assist with project activities such as asset mapping and developing training and educational materials 
• Engage with and support student assistants involved in the project 
• Support data collection, organization, and management for monitoring, evaluation, and learning purposes
• Support the preparation of progress reports and funder documentation 
• Maintain accurate records and assist with database management 
• Provide logistical support for community engagement sessions and partner convenings
• Create surveys using software (e.g. Qualtrics) with the guidance of team members

Qualifications and Skills

• Diploma or Bachelor's degree in Social Sciences, Community Development, Public Policy, Health studies or a related field 
• 1-3 years experience in project coordination, community engagement, or administrative support 
• Strong organizational skills, attention to detail, and ability to manage multiple priorities 
• Strong ability to work as part of an interdisciplinary team as well as independently
• Excellent time management skills
• Excellent written and verbal communication skills 
• Experience developing presentations and reports
• Experienced user of MS Office Suite (Word, PowerPoint, Excel, Outlook, Teams)
• Background knowledge of community-engaged or multi-stakeholder projects is an asset
• Knowledge of participatory approaches is an asset
• Commitment to equity, social justice, and reconciliation

Application reviews will begin on November 7, 2025. This position is open until filled. To express your interest in this role, please send a cover letter describing your interest and relevant experiences and a resume or CV to the CII Co-Directors:

Dr. Katie Aubrecht, Email:

Dr. Megan MacGillivray, Email:

Only those selected for an interview will be contacted.

StFX is located in Mi'kma'ki, the ancestral and unceded territory of the Mi'kmaq People.

Our institution is committed to upholding the values of equity, diversity, inclusion and accessibility. We encourage applications from members of groups that have been historically disadvantaged and marginalized, including Indigenous persons (especially Mi'kmaq), racialized persons (especially African Nova Scotians), persons with disabilities, those who identify as women and/or 2SLGBTQIA+ and any others who would contribute to the diversity of our community. Please note that all qualified candidates are encouraged to apply; however, applications from Canadians and permanent residents will be given priority. 

We are also committed to the elimination of barriers to participation for persons with disabilities. Should you require an accommodation during the recruitment process, please contact People and Culture at  or