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Registry Information Specialist

3 weeks ago

Edmonton, Alberta, Canada Government Of Alberta Full time

Job Information

Job Requisition ID: 77157

Ministry: Service Alberta and Red Tape Reduction

Location: Edmonton

Full or Part-Time: Full-time

Hours of Work: 36.25 hours per week

Permanent/Temporary: Permanent

Scope: Open

Closing Date: December 10, 2025

Classification: Program Services 2

Salary: $2,487.97 to $3,263.63 bi-weekly ($64,936 - $85,180/year)

Service Alberta and Red Tape Reduction strives to enable the success of our Ministry partners and Albertans through providing exceptional client focused services that meet and exceed our clients' expectations. We are looking for collaborative, agile, solutions focused individuals with strong leadership skills and a strong service orientation. If that describes you, please read on

The Motor Vehicles & Registries Administration branch under The Consumer, Registry and Strategic Services division, provides a broad range of support and expertise to Registry Agents in Alberta on all registry topics (Motor Vehicles, Vital Statistics, Corporate Registries, Personal Property, Land Titles, Alberta Health Care, and Alberta Organ & Tissue Donor).

The Motor Vehicles unit is an integral role in the effective and efficient administration of the motor vehicles program in Alberta, providing expertise, information and consultation related to motor vehicles legislation along with business policies and procedures to registry agents and various stakeholders.

Role Responsibilities

As a Registry Information Specialist, you will be part of a unit that supports prosecutors, law enforcement, legal professionals, government departments, and the public by enabling the responsible release of Motor Vehicles, Corporate Registry, Personal Property Registry, and Vital Statistics information. Your work strengthens public trust, supports court processes, and helps maintain the integrity of Alberta's information systems.

Reporting to the Team Lead, Data Access & Contract Management Unit (DACMU), you will ensure timely, accurate, and compliant information services across multiple registries. This role provides specialized expertise in records access, legislative application, court documentation, and contract oversight—directly supporting operational excellence and the secure use of government-held information.

Key Responsibilities will include:

  • Gathering, interpreting, and summarizing motor vehicle data to produce manual and automated Court Certificates.
  • Conducting historical data reviews and validating certificate accuracy for court proceedings.
  • Serving as a Deputy Registrar under delegated authorities within the Traffic Safety Act.
  • Applying legislation and policy to process applications, approvals, renewals, and suspensions.
  • Updating databases to reflect contract status and coordinating with Registries and Finance to ensure proper release protocols and invoicing.
  • Monitoring agreement holder activity, identifying anomalies, and scheduling audits or corrective actions.
  • Responding to inquiries from public bodies, law enforcement, legal counsel, and the public.
  • Explaining legislation, regulations, system processes, and policy requirements.
  • Providing program expertise and resolving issues with professionalism and clarity.
  • Creating, tracking, and maintaining physical and electronic files from initiation to archival.
  • Supporting box management and security measures, including controlled access to sensitive records.
  • Assisting colleagues with confirmation letters, pre-court searches, and information release channels.
  • Reviewing agreement holder information for accuracy and compliance.
  • Identifying system issues, recommending improvements, and maintaining performance metrics.

The ideal candidate will demonstrate:

  • Sound judgment and discretion, enabling consistent, legislatively aligned decision-making.
  • Strong analytical and problem-solving abilities to interpret complex data and evaluate compliance risks.
  • Clear, confident communication skills to explain processes, guide clients, and address sensitive inquiries.
  • A collaborative mindset that supports teamwork while still thriving in independent work.
  • Exceptional organization and adaptability to manage multiple priorities in a high-volume, detail-intensive environment.
  • Commitment to confidentiality, accuracy, and client service, ensuring professional and trustworthy interactions.

Please

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

  • Develop Networks: You consider how changes might impact colleagues, clients and stakeholders, and actively seek their input and/or involvement regarding those changes.
  • Drive for Results: You set and accomplish goals and priorities to deliver outcomes consistent with Government direction, departmental objectives and public expectations.
  • Build Collaborative Environments: You promote collaboration and positive relationships (even in challenging circumstances) within and across groups and build commitment to reach desired results.
  • Agility: You identify alternative approaches or courses of action in unclear and complex situations. You support others to identify, assess, and use alternative approaches.
Qualifications

University degree (Public Administration, Business, Criminal Justice, etc.) Candidates with experience working in Motor Vehicles System (MOVES), CORES, VISTAS, APRES and/or the related registry interfaces will be preferred.

Equivalencies may be considered:

Diploma and a minimum of two (2) year's related experience, Certificate and a minimum of three (3) year's related experience and a minimum of four (4) year's experience.

Required:

  • Applicants must include a detailed cover letter explaining how their experience aligns with the qualifications; applications submitted without one will not be accepted.
  • Proficiency in Microsoft Office 365.

Assets:

  • Working knowledge of MOVES, CORES, VISTAS, APRES, and related registry interfaces.
  • Understanding of Protection and Privacy Act (POPA), Traffic Safety Act (TSA), Access to Motor Vehicle Information Regulation (AMVIR), Operator Licensing and Vehicle Control Regulations (OLVCR) and other applicable legislation.
  • Experience supporting court documentation processes.
  • Experience with compliance monitoring.
  • Experience with records management.
  • Experience working with stakeholders such as public bodies, law enforcement, or legal professionals and Registries.

Candidates with lesser qualifications may be considered at a lower classification and salary.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Refer to

Notes

Hours of work: Monday – Friday, 8:15 am - 4:30 pm hours/week).

Positions currently available: One (1) permanent position.

Location: John E. Brownlee Building – 10365 – 97 Street, Edmonton, Alberta T5J 3W7.

Final candidates will be required to undergo a security screening.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA have to offer to prospective employees:

  • Working for the Alberta Public Service -
  • Public Service Pension Plan (PSPP) -
  • Management Employees Pension Plan (MEPP) -
  • Alberta Public Service Benefit Information -
  • Professional learning and development -
  • Research Alberta Public Service Careers tool –
  • Positive workplace culture and work-life balance.
  • Opportunity to participate in flexible work arrangements such modified work schedule agreement.
  • Leadership and mentorship programs.

How To Apply

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Liliane Karara