Stewardship Associate

Date Posted: 11/14/2025
Req ID: 46034
Faculty/Division: Faculty of Arts & Science
Department: Office of Advancement
Campus: St. George (Downtown Toronto)
Position Number:

Description:

About us:

The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

The Advancement team generates private-sector revenue to support the Faculty and its academic priorities. Through a range of programs and special initiatives, we raise awareness among current and prospective donors and volunteers regarding the importance of investing in the Faculty. Our office engages in cultivating and sustaining strong relationships with all stakeholders, including our accomplished alumni who are located in more than 190 countries.

The Stewardship Associate will play a key role in developing and implementing established stewardship program activities, with the goal of deepening relationships with donors to the Faculty of Arts & Science. They will work closely with the Stewardship team to execute strategies related to the Stewardship program. They will be responsible for timely recognition of gifts, assisting with holiday cards and other engagement methods, tracking stewardship activity and maintaining accurate records, preparation and follow up for donor events, setup and amendment of award records, drafting various stewardship communications, and annual donor reporting. They will be exposed to and support an integrated and expanding suite of fundraising and stewardship strategies in all Development areas including major gifts, annual giving, alumni relations, communications, and special events.

The successful candidate will report to the Associate Director of Stewardship, and will work closely with all members of the Arts & Science Advancement team, and further collaborate with colleagues in the Division of University Advancement, and across the University.

Your responsibilities will include:

• Fostering positive relationships with prospective and existing donors (primarily Annual Fund-level giving)
• Responding to and resolving service complaints
• Assessing needs and contributing to the development and implementation of plans for donor recognition
• Handling sensitive and/or confidential information
• Drafting and coordinating regular donor acknowledgment and recognition communications
• Editing content for brochures, newsletters, websites and/or handbooks
• Determining logistical details required for donor communications
• Generating reports (e.g. donor lists); supporting advancement colleagues in utilizing standard stewardship tools (e.g. ThankView)

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum three years of experience in philanthropy and in other fundraising environments.
• Experience with fundraising database ARBOR or related database required
• Experience writing fundraising reports for donors and internal audiences
• Experience fulfilling donor stewardship requirements
• Experience creating donor correspondence from non-template documents
• Demonstrated advanced computer proficiency with MS Office (Word, Excel, Access, PowerPoint), database and fundraising software, and email.
• Excellent communication (written and verbal) and interpersonal skills
• Advanced problem solving, organizational and time management skills.
• Superior accuracy and attention to detail
• Ability to maintain confidentiality and exercise sound judgment

To be successful in this role you will be:

• Adaptable
• Efficient
• Organized
• Possess a positive attitude
• Proactive
• Team player

This role may be eligible for an Alternative Work Arrangement in accordance with the University of Toronto's Alternative Work Arrangements Guideline.  

Closing Date: 11/25/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band $72,119. with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Administrative / Managerial
Recruiter: Carolyn Wright

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.