Technical Document Control
2 weeks ago
- Job Title: Document Control Specialist III
- Job Location: La Prairie Quebec J5R 2E5
- Job Type: 10+ Months Contract (Extendable)
- Pay: $40/hr to $45/HR without benefits
- Shift: Standard day shift
- Hours: 37.5 hours
Description of the job profile:
The Specialist – Document Management reports to a Lead Specialist - Document Management. He/She is responsible to implement Document Management following internal process on a project level. He/She manages project documentation deliverables by using document control process and management system. He/She owns and maintains the project's Master Document List. The Specialist – Document Management is accountable for his/her own work related to the quality management of documents on the project and for supporting the team in making schedule deadlines.
Roles and responsibilities:
Document management process & DMS
- Use established procedures to define or to resolve issues related Document Management process definition and deployment on a project.
- Prepare the Project Document Control Procedure related to the Document Management on the project
- Follow-up the project documentation deliverables
- Ensure consistency and high quality within the project documentation
- Conduct Documentation Management System training to new users
- Provide functional assistance and support users with document control software
- Create and maintain all necessary document lists for the project.
- Manage all project document transactions for the company ensuring all relevant information is accurately recorded on the Document Management System
Client/partner interface
- Support PED to liaise with customers and partners to follow-up the project documentation deliverables
- Submit documents to customer
- Track customer comments and answers, along with document resubmission
- Manage customer return status of project documentation within the Document Management System
- Prepare transmittal with defined deliverables list & submission dates
- Record all necessary document receipts
Required Qualifications:
- Advanced English language proficiency – speaking & writing
- Min. 2 years of experience in technical document control or engineering
- Ability and willingness to travel 15% of the time, including international, and must comply with all relevant company travel and tax policies
Desired Characteristics:
- A bachelor's degree in Documentation or in Engineering, or equivalent experience
- Advanced technical French language proficiency, strongly desired
- Experience of direct contact with customers and subcontractors' representatives
- Good understanding of engineering processes and document control systems. General knowledge of engineering technical terms. Knowledge of substation design a bonus.
- Working knowledge of the following software:
- Microsoft Office package (Excel, Outlook, Word)
- Adobe Acrobat Professional or BlueBeam (PDF)
- Knowledge of Documentation Management System tool is a plus
Qualities:
- Detail orientated with a disciplined approach, structured
- Structured, and organized
- Strong Communication skills within project team members and management.
- Ability to work in a team with project deadline pressure.
- Good time management skills
- Analytical and organizational skills
Job Types: Full-time, Fixed term contract
Contract length: 12 months
Pay: $40.00-$45.00 per hour
Expected hours: 40 per week
Education:
- Bachelor's Degree (preferred)
Experience:
- technical document control : 5 years (required)
- engineering: 2 years (required)
- Technical documentation: 5 years (required)
- Bluebeam: 4 years (required)
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