Technical Document Control

2 weeks ago

La Prairie QC JR E, Canada PINNACLE TECHNOLOGY Full time
  • Job Title: Document Control Specialist III
  • Job Location: La Prairie Quebec J5R 2E5
  • Job Type: 10+ Months Contract (Extendable)
  • Pay: $40/hr to $45/HR without benefits
  • Shift: Standard day shift
  • Hours: 37.5 hours

Description of the job profile:

The Specialist – Document Management reports to a Lead Specialist - Document Management. He/She is responsible to implement Document Management following internal process on a project level. He/She manages project documentation deliverables by using document control process and management system. He/She owns and maintains the project's Master Document List. The Specialist – Document Management is accountable for his/her own work related to the quality management of documents on the project and for supporting the team in making schedule deadlines.

Roles and responsibilities:

Document management process & DMS

  • Use established procedures to define or to resolve issues related Document Management process definition and deployment on a project.
  • Prepare the Project Document Control Procedure related to the Document Management on the project
  • Follow-up the project documentation deliverables
  • Ensure consistency and high quality within the project documentation
  • Conduct Documentation Management System training to new users
  • Provide functional assistance and support users with document control software
  • Create and maintain all necessary document lists for the project.
  • Manage all project document transactions for the company ensuring all relevant information is accurately recorded on the Document Management System

Client/partner interface

  • Support PED to liaise with customers and partners to follow-up the project documentation deliverables
  • Submit documents to customer
  • Track customer comments and answers, along with document resubmission
  • Manage customer return status of project documentation within the Document Management System
  • Prepare transmittal with defined deliverables list & submission dates
  • Record all necessary document receipts

Required Qualifications:

  • Advanced English language proficiency – speaking & writing
  • Min. 2 years of experience in technical document control or engineering
  • Ability and willingness to travel 15% of the time, including international, and must comply with all relevant company travel and tax policies

Desired Characteristics:

  • A bachelor's degree in Documentation or in Engineering, or equivalent experience
  • Advanced technical French language proficiency, strongly desired
  • Experience of direct contact with customers and subcontractors' representatives
  • Good understanding of engineering processes and document control systems. General knowledge of engineering technical terms. Knowledge of substation design a bonus.
  • Working knowledge of the following software:
  • Microsoft Office package (Excel, Outlook, Word)
  • Adobe Acrobat Professional or BlueBeam (PDF)
  • Knowledge of Documentation Management System tool is a plus

Qualities:

  • Detail orientated with a disciplined approach, structured
  • Structured, and organized
  • Strong Communication skills within project team members and management.
  • Ability to work in a team with project deadline pressure.
  • Good time management skills
  • Analytical and organizational skills

Job Types: Full-time, Fixed term contract

Contract length: 12 months

Pay: $40.00-$45.00 per hour

Expected hours: 40 per week

Education:

  • Bachelor's Degree (preferred)

Experience:

  • technical document control : 5 years (required)
  • engineering: 2 years (required)
  • Technical documentation: 5 years (required)
  • Bluebeam: 4 years (required)

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