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Fleet Maintenance Service Advisor
2 weeks ago
Job ID: 3148
Openings: 1
Jurisdiction: CUPE Local 21
Division: Corporate Services
Department: Facilities & Fleet
Branch: Civic Fleet Maintenance
Location Name: Regina, Saskatchewan, CA
Type of Posting: Internal & External
Employment Type: Permanent
Hourly Salary: $ $31.31
Date Posted: October 29th, 2025
Closing Date: November 5th, 2025
Land Acknowledgement
We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and Métis Nation, honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples.
Equity, Diversity & Inclusion
The City of Regina is an equal opportunities employer dedicated to fostering a respectful, collaborative, inclusive, and barrier-free workplace, allowing everyone to achieve their full potential. We value diversity as a key to our success and encourage all qualified candidates, including Indigenous peoples, people of colour, 2SLGBTQIAP+ individuals of all genders, people of disabilities, and members of equity-deserving communities, to apply.
The City of Regina is committed to ensure accessible and accommodating processes during the application and selection phases. If you need accommodation at any point during the recruitment process, please inform our Talent team and we'll collaborate with you to address your requirements.
Position SummaryThis position reports to the Manager of Fleet Maintenance and provides direct assistance to the Fleet Coordinators/Supervisors in the scheduling of service work, creating and processing of work orders, generating Purchase Orders, monitoring open work orders and other administrative duties for a wide range of vehicle and equipment repairs. This position is a first point of contact and displays outstanding customer service for a variety of stakeholders including customers, external suppliers/contractors and fellow employees.
Key Duties & ResponsibilitiesSchedules repairs and preventative maintenance for vehicles and equipment in all maintenance locations.Administers the work order management system using the Maximus maintenance system.Follows up with suppliers on back-ordered parts and with clients on outstanding repairs.Reviews, monitors and codes invoices for outsourced repairs.Providing accurate cost estimates of potential work repairs including the length of time that it would take to complete.Accesses and updates vehicle repair information in a computerized system and generates reports as required.Assists in obtaining schematics, wiring diagrams and repair information using the internet.Ensures that a high standard of customer service and satisfaction is provided.Occasionally picks up and delivers parts, equipment and supplies.Performs various record maintenance administration duties including materials and supplies utiliized, cost estimates, labour required, maintenance logs, etc. Duties often perfomed in a computerized formatPerforms related duties as required. Key Qualifications
Completion of grade twelve (12) supplemented with two directly related courses in Business Administration as well as courses in the Service Advisor field. A minimum of (3) years directly related experience with an emphasis on customer service, communication skills and record management in the vehicle mobile equipment repair service industry.
A proven ability to effectively work with computer software such as email, Microsoft Word & Excel. A typing speed of at least 40 words per minute is preferred; those candidates granted an interview will be tested at that time. Basic mechanical understanding is a definite asset.
Working/Other ConditionsMust possess a valid driver's license (1A classification preferred) and a First Aid Certificate.
Hours of work are subject to operational requirements.
Additional Requirements:
Successful candidates may be required to provide a satisfactory criminal record check per the City of Regina's Criminal Record Check Policy.Proof of education is required.Additional assessments may be conducted to evaluate competencies, skills, and knowledge.At City of Regina, we offer competitive compensation, health and wellness benefits, and growth through educational support and in-house courses. If you're passionate about public service and making a difference, apply now
For detailed job descriptions, CBAs, and application tips, visit our Applicant & Job Resources page.
Note: Only applications submitted via our online application system are accepted
