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Sales Administrator/Executive Support

2 weeks ago

Toronto, Ontario, Canada Sodexo Full time

Company Description

Grow your career with a company that shares your passion Our Business Development/Sales team has an exciting new opportunity to join Sodexo as our next Sales Administrator / Executive Support. This role is based in Etobicoke, ON and follows a Hybrid Workplace Policy, with 2 in-office days per week

Salary: $65,000–$85,000 (CAD)

At Sodexo, we believe that every role contributes to a better day for those we serve. Our teams drive innovation, efficiency, and excellence across all areas of our business - from strategic planning and operations to people-focused support functions. Together, we create the foundation that empowers our frontline teams to deliver outstanding service and value to our clients, customers, and communities.

Our purpose is to create a better everyday for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

Job Description

How You'll Make an Impact:

The Sales Administrator supports the Business Development and Operations teams by maintaining accurate sales and marketing data, contributing to proposal and presentation development, and managing the 2.3 sales compliance process and database. This role partners across functional areas to build a best-practice and proof-source library, coordinates events and conferences, and provides administrative support that strengthens the sales process. The position also offers light executive support to senior leadership, including scheduling, invoice processing, correspondence, and document preparation

As a Sales Administrator you will:

Sales & Marketing Support (60%)

  • Maintain accurate data within CRM, sales, and marketing systems to support client account management, prospecting, and contract opportunities.
  • Generate, analyze, and distribute reports to support sales forecasting, client retention, and competitive market insights.
  • Collaborate with Operations to gather and maintain best-practice evidence and proof sources for RFP customization.
  • Conduct research on prospective clients, markets, and upcoming opportunities to support lead generation.
  • Stay informed on foodservice and hospitality industry trends, competitors, and client developments.
  • Serve as a primary point of contact for prospective and existing clients, ensuring timely communication and follow-up.
  • Administer the 2.3 sales compliance process, ensuring the approval database is accurate and all audit requirements are completed on schedule.
  • Partner with inside sales to support targeted sales campaigns and lead-generation initiatives.

Administrative & Executive Support (40%)

  • Provide administrative support to the Director of Sales and Operations Sales Leadership Team, including calendar management, meeting coordination, expense processing, and travel logistics.
  • Prepare polished internal and client-facing documents, reports, correspondence, and presentation materials.
  • Support preparation and coordination of client presentations, contract renewals, business review meetings, sales events, and conferences.
  • Facilitate smooth communication between sales, culinary, operations, and marketing teams to ensure alignment on key initiatives.
  • Handle sensitive and confidential client or business information with discretion.
  • Adhere to all health and safety requirements and complete required training.

Qualifications

Education

  • Post-secondary education in Business Administration, Marketing, Hospitality Management, or a related field preferred.
  • Equivalent combination of education and relevant experience may be considered.

Experience

  • 2+ years of experience in sales support, marketing coordination, or administrative roles—ideally within contracted food services, hospitality, or a related service industry.
  • Experience supporting RFP responses or contract renewals in a B2B service environment is an asset.

Technical Skills

  • Proficiency with CRM platforms (e.g., Salesforce, HubSpot).
  • Strong MS Office skills (Word, Excel, PowerPoint, Outlook).
  • Working knowledge of SmartSheets and SharePoint Sites.
  • Strong presentation formatting skills and attention to design.

Soft Skills & Competencies

  • Excellent written and verbal communication skills.
  • Strong organizational and time-management abilities, with capacity to manage multiple priorities in a fast-paced environment.
  • Detail-oriented, resourceful, and committed to service excellence.
  • Collaborative approach with the ability to work effectively with cross-functional teams.
  • Professional and client-focused demeanor.

Language

  • English required; French is an asset.

Additional Information

What Makes Sodexo Different:

Working with Sodexo is more than a job; it's a chance to be part of something greater because we believe our everyday actions have a big impact. You belong in a company that allows you to act with purpose and thrive in your own way. In addition, we offer:

  • Flexible work environment
  • Competitive compensation & great employee benefits
  • Training and development programs
  • Countless opportunities for growth
  • Corporate responsibility & sustainability
  • An award-winning employer for Sustainability, Diversity & Inclusion, Corporate Social Responsibility, and much more. View Sodexo's latest awards here
  • And so much more

Sodexo is committed to Employment Equity and Diversity. We do not discriminate against any employee or applicant for employment because of national origin, race, religion, ethnic group, age, disability, gender, sexual preference, sexual or gender identity, status as a veteran or any other federal, provincial or local protected class.

We welcome and encourage applications from people with disabilities. Accommodation is available on request from candidates taking part in all aspects of the selection process.

Sodexo is committed to providing a safe and healthy working environment for our team members, customers, clients, contractors, business partners, guests, and members of the public with whom we regularly interact. We require that all new hires in hospitals, long term care facilities, and senior homes to be fully vaccinated against COVID-19 and may require any other new hires to be fully vaccinated based on the location and scope of their employment.

Thank you for your interest in Sodexo.

Please note that only those candidates under consideration will be contacted.

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